Meeting Minutes
Minutes of the General Meeting held at The Worrigee Sports Club 6th February 2024
General Meeting Opened 7.00pm
Chair
Michael Strachan
Present
Anne Cornish, James Florence, Richard Dwyer, Les Cornish, Sharon Whittaker, Gary Catt, Peter McLean, Mel Gillott, Jan Van Duin, John Van Duin, Penelope Espinoza Hallett, Raul Espinoza Mendez, John Wooster.
Apologies
Dawn Chamberlain, Wayne Beckenham, Julie Bourke, Trish Cassar, Peter Cassar, David Walker.
Previous Minutes
Motion: That the minutes of the previous meeting be accepted.
Proposed: Richard Dwyer
Seconded: James Florence
Carried unanimously.
Business Arising from the Previous Minutes
nil
Correspondence
Email from SCC FAO Mr Michael Castlemaine Traffic/Construction – Naval College Road/Booderee Ave
Email from Peter McLean Ride leader training
Treasurer’s Financial Reports – Anne Cornish
General Account Bendigo Bank Previous Balance at 30/11/2023 | $3692.75 | |
Income: | ||
Interest | 0.06 | |
Membership fees | 20.00 | |
20.06 | 3712.81 | |
Expenses: | ||
Xmas Party Music – John Tuff | 200.00 | |
Cards – P.Cassar | 24.98 | |
224.98 | ||
Current Balance at 31/1/2024 | $3487.83 |
Social Account Bendigo Bank Previous Balance at 30/11/2023 | $184.83 | |
Income: | ||
Interest | 0.02 | |
Expenses: | ||
0.00 | ||
Current Balance at 31/1/2024 | $184.85 |
Motion: That the Treasurer’s financial report be accepted.
Proposed: Anne Cornish
Seconded: Peter McLean
Carried unanimously
Social Co-ordinator’s Report – Dawn Chamberlain
Happy New Year to all. Max Long organised a paddle on 23/1/24 at Sussex Inlet. 11 people attended with 10 paddlers. Bill Paterson waved them farewell then went in search for a good coffee shop after the paddle (thanks Bill).
There were no takers for the Ride on Lawn Mower event, (a few people told me why) and another paddle is being organised by Max Long for 6/2/24 at Wandandian Creek.
Any volunteers for 2024 to host a Potluck dinner?
Membership Secretary Report – Wayne Beckenham
We currently have 129 members who have renewed membership or joined our group for 2023/24.
Website Manager’s Report – Wayne Beckenham
There have been no issues reported to me lately, regarding the SBUG website.
Master Ride Leaders Report – Wayne Beckenham
Ride Leader Reassessment – Eighteen of our ride leaders have either completed our ride leader reassessment course or were accredited under the new BNSW Ride Leader Training Manual, released in April 2021. Another ride leader, Paul Taylor, who now lives in Wollongong, but occasionally leads our rides, will be doing his reassessment with Illawarra or Kiama BUG. Thanks to those who have taken part in the reassessments.
Publicity Officer’s Report – Jim Florence
Ride leader’s reports are continuing to be sent to the South Coast Register and the membership weekly. I have also started to include historic photos with an explanation of the relevant historic significance of the photo, so if anyone has some significant historic photos, please send them to me for possible inclusion in the report. Thanks to the ride leaders for their reports and to the riders in general for their photos.
Ride Coordinator’s Report – Verne Mutton
No report
Welfare Officer’s Report – Estelle Burgess
No report
General Business
Saturday Ride leaders – General discussion indicated that for the Parma Rd ride the system of rostering is working. Jim wants a similar system for the GP ride and is working on it.
Moruya Trip – Sharon said that all is in place for the trip. All the rides have been entered into the calendar, including the rides around Moruya.
Safety Issues – Richard Dwyer reminded all to ensure that ebikes are switched off before any work is carried out.
Guest Speaker for the March Meeting – Jim has invited a guest speaker to our March meeting.
Michael Davey is ex-Navy. He is a writer, teacher and keen cyclist who has done three charity rides around Australia supported by his wife Barbara. His last ride raised over $100,000 for Soldier On, a charity that supports ex-servicemen who have PTSD and are at risk of suicide.
March Meeting – It was noted that the March meeting is in the week of the Neriga-Moruya ride and there may not be many at the meeting for the guest speaker. The first thought was to move Michael to the April meeting, but this is immediately after easter and again attendance may be down. It was decided best to move the next meeting to Tuesday 19th March 2024 and that the April meeting will be cancelled.
Cyclist Warning Sign – Sharon advised that Steve Pryn had made up a warning sign to hang on the back of his car whilst trailing the Neriga- Moruya ride. Sharon asked if the club could get one made up. Discussion on the merits of the sign. The thoughts were that if such a sign was displayed it would look like an “official” ride sanctioned by local police and authorities and we need to apply for a permit. All agreed we don’t want to go down this track so no sign will be used.
1938 -Meeting closed
Next Meeting: 7pm on Tuesday 19th March 2024 at The Worrigee Sports Club
Minutes of the General Meeting held at The Worrigee Sports Club 5th December 2023
General Meeting Opened 7.00pm
Chair
Peter Cassar
Present
James Florence, Gary Catt, John Penkaitis, Jan Van Duin, John Van Duin, Rhonda Mottram, Warwick Mottram, Barry Cruwys, Trish Cassar, Dawn Chamberlain, Anne Cornish, Wayne Beckenham, John Wooster.
Apologies
Peter Hewlett, Michael Strachan, Ed Proudfoot, Julie Bourke, Monika Palczewski, Les Cornish, Kathy Beckenham, Verne Mutton.
Previous Minutes
Motion: That the minutes of the previous meeting be accepted.
Proposed: Dawn Chamberlain
Seconded: Wayne Beckenham
Carried unanimously.
Business Arising from the Previous Minutes
The bollards outside the caravan park in Woollamia have been removed.
Correspondence
nil
Treasurer’s Financial Reports – Anne Cornish
General Account Bendigo Bank Previous Balance at 14/11/2023 | 3642.72 | |
Income: | ||
Interest | 0.03 | |
Membership fees | 40.00 | |
From Social T.Carnall | 10.00 | |
Cash W.Mottram | 100.00 | |
From Social re Strachan | 20.00 | |
170.03 | 3812.75 | |
Expenses: | ||
To Social re Strachan | 20.00 | |
To Social re Mottram | 100.00 | |
120.00 | ||
Current Balance at 5/12/2023 | $3692.75 |
Motion: That the Treasurer’s financial report be accepted.
Proposed: Dawn Chamberlain
Seconded: Jan van Duin
Carried unanimously
Social Co-ordinator’s Report – Dawn Chamberlain
Social Account Bendigo Bank Previous Balance at 14/11/2023 | 834.86 | |
Income: | ||
Xmas Party 42 x $50 | 2100.00 | |
P.McLean (owed $83 for decorations & Bonbons) | 17.00 | |
2117.00 | 2951.86 | |
Expenses: | ||
To SHBC 55 @ $49 | 2695.00 | |
To SHBC table cloth hire 7 @ $5 | 35.00 | |
Xmas party prizes | 29.04 | |
ACT ride away prizes | 7.99 | |
2767.03 | ||
Current Balance at 5/12/2023 | $184.83 |
Motion: That the Social Co-ordinator’s financial report be accepted.
Proposed: John van Duin
Seconded: Trish Cassar
Carried unanimously.
Membership Secretary Report – Wayne Beckenham
We currently have 128 members who have renewed membership or joined our group for 2023/24. We have at least one rider who is trialing our rides at the moment.
Website Manager’s Report – Wayne Beckenham
There have been no issues reported to me lately, regarding the SBUG website. An email went out to all members yesterday outlining some changes to the wording of some documents on the website under the ‘Forms’ tab. Please read these short amendments which help to clarify issues regarding a rider’s responsibility to ensure their bike and equipment complies with NSW Road Rules. The amended documents include.
- SBUG Ride Procedures and Guidelines
- Ride Leaders Pre-ride Briefing and
- SBUG Ride Registration Sheet
Our ride co-ordinator Verne has arranged a ride planning meeting next Friday 8 th December to discuss the next six months Sunday and Thursday rides. He will then update the ride calendar on the website. All members are welcome to attend the meeting and suggest new rides.
Master Ride Leaders Report – Wayne Beckenham
Ride Leader Meeting – A ride leader meeting was held on Friday 24th November, over coffee and cakes at the “Three Pots Café”, Nowra. Fifteen of our twenty ride leaders attended the meeting and discuss various ride leading matters. Minutes of the meeting have been sent to all RLs and Committee members. The next ride leaders meeting is scheduled for Friday 23rd February 2024.
Ride Leader Reassessment – The ride leader refresher course, consisting of a short theory session followed by a ride leading assessment, is nearing completion. Only three of our RLs need to finalise their riding assessment rides. We will soon have nineteen ride leaders who have been accredited or reassessed under the new BNSW Ride Leader Training Manual, released in April 2021. Thanks to those who have taken part in the reassessments.
Publicity Officer’s Report – Jim Florence
Reports of the previous week’s rides and the next week’s rides are still being forwarded to the membership weekly, and a shortened version sent to the South Coast Register. Thanks to all the Ride Leaders who send their reports in weekly and to the various photographers who send me photos. I received a detailed report of the Canberra ride away with numerous photos and they were included in last week’s report. Thanks also to the Ride Leaders and photographers on the Canberra ride.
Ride Coordinator’s Report – Verne Mutton
Have been kept busy by ride leaders wanting substitutes. Must be the holiday season. I would encourage Ride leaders to text me any change as sometimes a phone call information is easy to mislay if I’m out and about.
A meeting to decide on January to June Sunday rides during 2024 is suggested can take place on Friday 8th December between 3 – 4pm at the Mutton residence.
Welfare Officer’s Report – Estelle Burgess
nil
General Business
Peter Cassar apology. Peter apologised for the mix up over the Christmas party spending.
The March ride from Neriga to Moruya has been approved by the committee. Peter Cassar described the ride from Sharo’s extensive notes. Steve Prynne will support the ride in a vehicle. Ultimate Cycles will be providing bike transport to Neriga.
Safety. John Penkaitis recently saw an incident with cyclists turning right that caused some angst to a following motorist. When riding in a group all cyclists should move to the right-hand section of the road at once.
John Penkaitis reports that former member Tony McCourt recently had a heart attack and was saved by action of ambulance staff.
Peter Cassar reminded us all that with the weather changing make sure you apply sunscreen and hydrate.
Meeting room grant. Jim Florence reports that the application for the grant has been submitted and we will know in January if we are successful.
Christmas lights ride on the 17/12/23. Verne reports that we still have no ride leader for this event. A pre ride pizza party will be at the Mutton residence. Wayne Beckenham advises that he is unhappy with the safety aspects of the ride particularly it being at night with all the traffic around.
Saturday rides start time. Both the Parma Rd ride and the Greenwell Pt ride will start at 7:00am commencing this Saturday 9th December.
Wednesday rides will remain at an 8am start time.
Barry Cruwys advises that he cannot regularly lead the Parma Rd ride and relief ride leaders need to be found. John Wooster and Peter Cassar advise but they can be alternates. A roster will be devised for this ride.
The Greenwell Pt ride needs a new ride later. This Saturday Gary Catt will lead the Greenwell Point ride and Peter Cassar will lead the Parma Rd ride.
The meeting expressed its’ thanks to Mel Gillott and Peter Hewlett for their service as right leaders.
Bike Haven, there’s a new bike shop in Bomaderry located behind the car wash. They’re offering 10% discount to a SBUG members.
Next Meeting: 7pm on Tuesday 6th Feb 2024 at The Worrigee Sports Club
Minutes of the General Meeting held at The Worrigee Sports Club 14 November 2023
General Meeting Opened 7.00pm
Chair
Peter Cassar
Present
Wayne Beckenham, Michael Strachan, Nina Strachan, Richard Dwyer, Peter Lawrence, Peter McLean, Gary Catt, Les Cornish, Sharon Whittaker, Ed Proudfoot, James Florence, Trish Cassar, Kathy Beckenham, Mel Gillott, Anne Cornish, Dawn Chamberlain, John Wooster.
Apologies
Verne Mutton, Julie Bourke.
Previous Minutes
Motion: That the minutes of the previous meeting be accepted.
Proposed: Wayne Beckenham
Seconded: Peter Lawrence
Carried unanimously.
Business Arising from the Previous Minutes
nil
Correspondence
Email from SCC and TfNSW MFCM: Strategic Cycleway Corridors Program +OM SCC – Council Workshop – Shoalhaven City Council.pdf
Email from BNSW Invitation BUGs Christmas Ride and Lunch Sunday 17 Dec
Email to SCC Construction on a Shared User Path at Woollamia without Council Approval
Treasurer’s Financial Reports – Dawn Chamberlain
General Account Bendigo Bank Previous Balance at 3/10/2023 | $3664.69 | |
Income: | ||
Interest | 0.03 | |
Membership fees x 3 | 30.00 | |
30.03 | 3694.72 | |
Expenses: | ||
Welfare Officer float advance | 20.00 | |
Ink Cartridges – to Wayne | 32.00 | |
52.00 | ||
Current Balance at 14/11/2023 | $3642.72 |
Social Account Bendigo Bank Previous Balance at 3/10/2023 | $284.85 | |
Income: | ||
Interest | 0.01 | |
11 Xmas Party Payments | 550.00 | |
550.01 | 834.86 | |
Expenses: | ||
nil | ||
Current Balance at 14/11/2023 | $834.86 |
Motion: That the Social Co-ordinator’s financial report be accepted.
Proposed: Peter McLean, Seconded: Richard Dwyer
Carried unanimously.
Social Secretaries Report – Dawn Chamberlain
A very successful progressive lunch was held on 15.10.23. Thank you, Max Long for organising and hosting along with Sharon Whittaker and Bill Purdy.
30 people have now paid for the Christmas dinner to be held on 30.11.23 at the Shoalhaven Heads Bowling Club.
The sub committee meet on 13.11.23 at the club to finalise arrangements and an email to all members will be sent out.
Membership Secretary Report – Wayne Beckenham
We currently have 128 members who have renewed or joined our group for 2023/24. Nineteen new members have joined our group so far, this financial year. There has been an increase in membership each year for the last eight years, but this is the highest number of members we have ever had.
Website Manager’s Report – Wayne Beckenham
Currently the website seems to be working OK, no issues have been reported to me lately. The SBUG rides calendar is up to date to the end of December 2023. Our ride co-ordinator Verne will soon be arranging a meeting to discuss the next six months’ Sunday and Thursday rides and then he will be updating the ride calendar.
Master Ride Leaders Report – Wayne Beckenham
Ride Leader Meeting
The next ride leader meeting is scheduled for Friday 24th November 2023. All ride leaders are welcome to attend the meeting and get-together over coffee. It is an opportunity for ride leaders to discuss any issues or suggestions they may have for improving our ride leading. The meeting will start at 2:00pm sharp, at the “Three Pots Café” (formerly the Tin Shed) in the Pleasant Way River Lodge, corner of Pleasant Way and Hawthorn Avenue, Nowra.
Ride Leader Reassessment.
The ride leader reassessment programme is nearing completion. We have completed the refresher theory courses for the ten ride leaders who were accredited prior to the introduction of the new BNSW Ride Leader Training Manual in April 2021. Seven of the ten have also completed the final ride leading assessment rides. Thank you to those who have taken part in the reassessments. We believe the process has generally improved the level of our ride leading.
Publicity Officer’s Report – Jim Florence
Ride Coordinator’s Report – Verne Mutton
Have been kept busy by ride leaders wanting substitutes. Must be the holiday season. I would encourage Ride leaders to text me any change as sometimes a phone call information is easy to mislay if I’m out and about.
A meeting to decide on January to June Sunday rides during 2024 is suggested can take place on Friday 8th December between 3 – 4pm at Mutton residence.
Welfare Officer’s Report – Estelle Burgess
Nil
General Business
- Safety – Don’t forget to apply that sun cream.
- MTB skills course
- Canberra Trip – Thanks to the Van Duin’s for organizing the trip. 3 road rides were organised plus an extra off-road ride around Canberra and surrounds.
- Trip proposal – Sharon has been planning a bike packing trip from Nerriga to Moruya, 4 days/3 nights. This would link with a weekend in Moruya all welcome. Invitation to be sent to all.
- Parking at Hyam’s Beach – The area normally used to park by riders is being temporarily used to stockpile road maintenance material. A nearby carpark is still available.
- Parking in Boodaree – Some confusion re paying in the NP. It was pointed out that there is parking available nearby in JB Village.
- Age restrictions on SBUG rides – The rules are that no children under 13 and those aged 13-17 need a supervisor.
- Bollards – Culburra Beach shared path bollard upgrade is now completed. The bollards on the path at Jervis Bay Holiday Park in Woollamia are still there. Wayne has again written to SCC asking for the removal.
- Christmas Party – Entertainment expenses to be discussed at the next committee meeting.
- Ride leaders who are not able to lead an assigned ride should ensure that another ride leader is assigned. Please call or message Verne Mutton to ensure the new arrangements are in place.
- Princes Highway upgrade at JB Rd – This major works will be starting soon. Michael Strachan suggested that a Falls Road link at Falls Creek would help alleviate rider access to the area. Michael will draft a proposal and talk to Scott Wells.
- Cycling Tourism – It was pointed out that with the rise in Cycling Tourism that there is no drawcard cycling trail in the Shoalhaven.
- Ebike warning – a recent experience with a chain repair highlighted that ebikes should be turned off before maintenance works are undertaken.
- Christmas Lights Ride – scheduled for 17th December, Verne to organise.
- Les’s 80k ride – 20th December, email with details to be sent.
Next Meeting: 7pm on Tuesday 5th December 2023 at The Worrigee Sports Club
Minutes of the General Meeting held at The Worrigee Sports Club 03 October 2023
General Meeting Opened 7.00pm
Chair
Peter Cassar
Present
Peter Lawrence, Peter McLean, Richard Dwyer, John Van Duin, Jan Van Duin, Mel Gillott, Sharon Whittaker, Barry Cruwys, Barb Hinnrichson, Kathy Beckenham, Trish Cassar, Julie Bourke, John Penkaitis, Dawn Chamberlain, Wayne Beckenham, John Wooster.
Apologies
Les Cornish, Anne Cornish, Peter Hewlett, Michael Strachan, Nina Strachan, Jim Florence.
Previous Minutes
Motion: That the minutes of the previous meeting be accepted.
Proposed: Dawn Chamberlain
Seconded: Trish Cassar
Carried unanimously.
Business Arising from the Previous Minutes
nil
Correspondence
Email from Bundanon Trust – Draft Guidelines for Cycling at Bundanon
Treasurer’s Financial Reports – Anne Cornish
General Account Bendigo Bank Previous Balance at 5/9/2023 | 3698.66 | |
Income: | ||
Interest | 0.03 | |
Membership fees x2 | 20.00 | |
20.03 | 3718.69 | |
Expenses: | ||
J.Florence NSW Fair Trading Fee | 54.00 | |
Current Balance at 3/9/2023 | $3664.69 |
Social Account Bendigo Bank Previous Balance at 5/9/2023 | 294.85 | |
Income: | ||
0 | ||
Expenses: | ||
Transfer J.Jolly membership to General Acct | 10.00 | |
Current Balance at 3/9/2023 | $284.85 |
Motion: That the Treasurer’s financial reports be accepted.
Proposed: Richard Dwyer
Seconded: Peter Lawrence
Carried unanimously.
Social Co-ordinator’s Report – Dawn Chamberlain
A picturesque paddle event was held on Tuesday 12/09/23 along Minnamurra Creek, with 12 people and 11 crafts attending then a light snack afterwards at the local cafe.
Progressive Lunch to be held on 15th October 2023.
Ride away to Canberra scheduled for 6th November 2023.
Christmas Party sub committee meeting on 9/10/23.
Christmas Party at Shoalhaven Heads Bowling Club on 30/11/23.
Christmas lights ride to be discussed at 3/10/23 meeting.
Membership Secretary Report – Wayne Beckenham
We currently have 120 members who have renewed or joined our group for 2023/24. We have had twelve new members join our group so far, this financial year, including four couples.
Website Manager’s Report – Wayne Beckenham
Currently the website seems to be working OK, no issues have been reported to me lately. The SBUG rides calendar is currently up to date to the end of December 2023. Changes to rides can happen at any time so remember to check the calendar before attending a ride.
A full ride description of each Thursday mountain bike ride is now being shown on the ride calendar each week, usually the Sunday or Monday before the event. Eventually all Thursday rides for the next six months will be shown on the calendar similar to the Sunday rides.
Master Ride Leaders Report – Wayne Beckenham
Ride Leader Meeting – The next ride leader meeting is scheduled for Friday 24th November 2023. All ride leaders are welcome to attend the meeting and get-together over coffee. It is an opportunity for ride leaders to discuss any issues or suggestions they may have for improving our ride leading. The meeting will start at 2:00pm sharp, at the “Three Pots Café” (formerly the Tin Shed) in the Pleasant Way River Lodge, corner of Pleasant Way and Hawthorn Avenue, Nowra.
Ride Leader Reassessment – The ride leader reassessment programme is currently under way. Jim Florence and I have had one refresher theory course with five ride leaders attending and two ride leading assessment rides have been completed so far. All of our ride leaders are welcome to attend the refresher if they desire.
Another theory course has been scheduled for Monday next week for the final five ride leaders listed to do the course. The theory part of the course is a short review of some of the important sections of the new ride leader training manual. Ride leading assessments rides are being carried out on our normal weekly rides with a master ride leader observing and giving feedback.
Publicity Officer’s Report – Jim Florence
Not present
Ride Coordinator’s Report – Verne Mutton
Not present
Welfare Officer’s Report – Estelle Burgess
Not present
General Business
Canberra Trip – 6-10th November. Organised by Jan and John Van Duin
Day 1 Round the lake
Day 2 To Queanbeyan
Day 3 Wetlands ride.
Monday night – welcome BBQ at Alivio
Tuesday and Wednesday dining in the restaurant at the park
Thursday night BBQ
Safety – Magpie season, ride leaders should consider route changes.
Roundabouts, be prepared to stop. John Penkaitis.
Boodaree Parking – The normal parking spot at the start of this ride has been closed by council. PC will approach SCC for clarification of the matter. Sharon to email PC with information. The rangers want feedback about cycling in the park.
MTB training – PC is running a course for sic participants. Details to be emailed to all soon.
Strava – Sharon Whittaker has been made an Administrator of the Strava group.
Rider age limit – Richard asked if there was a minimum age limit for SBUG rides. This matter will be looked into by the committee.
Ride Sheets with regular riders already entered. Wayne explained that these are available to ride leaders.
Extreme conditions – Looking like this summer we will experience extreme fire conditions. Ride leaders and riders should be aware of the conditions prior to the start and cancel rides if safety is an issue.
Progressive Lunch – Another ride leader is required for this day. Verne is co-ordinating.
7.52pm Meeting closed.
Next Meeting: 7pm on 14th November 2023 at The Worrigee Sports Club. Note the change of date.
Minutes of the General Meeting held at The Worrigee Sports Club 05 September 2023
General Meeting Opened 7.15pm
Chair
Peter Cassar
Present
Les Cornish, Mell Gillott, Trish Cassar, David Walker, Michael Strachan, Dennis Elford, Ed Proudfoot, Dawn Chamberlain, Wayne Beckenham, Anne Cornish, Tom McDonald, Jim Florence, Peter McLean, Richard Dwyer, John Penkaitis, Denise Evans, John Wooster.
Apologies
Sharon Whittaker, Karen Davis, Peter Hewlett, Julie Bourke, Peter Lawrence, Barry Cruwys, Janet Jolly, Nina Strachan, Michell Bills, Gary Catt.
Previous Minutes
Motion: That the minutes of the previous meeting be accepted.
Proposed: Wayne Beckenham
Seconded: Dawn Chamberlain
Carried unanimously.
Business Arising from the Previous Minutes
nil
Correspondence
Email from SCC/Healthy Cities – More than a cyclist survey
Email from BNSW – Once in 4 year opportunity
Email from SCC – Woodhill Mtn Rd closure to cyclists
Treasurer’s Financial Reports – Anne Cornish
General Account Bendigo Bank Previous Balance at 1/8/2023 | $3748.63 | |
Income: | ||
Interest | 0.03 | |
Membership fees x 10 | 100.00 | |
100.03 | 3848.66 | |
Expenses: | ||
Xmas party deposit to SHBC (via M Palczewski) | 150.00 | |
Current Balance at 5/09/2023 | $3698.66 |
Social Account Bendigo Bank Previous Balance at 1/8/2023 | $284.85 | |
Income: | ||
Interest | 0.00 | |
Janet Jolly | 10.00 | 294.85 |
Expenses: | ||
0.00 | ||
Current Balance at 5/09/2023 | $294.85 |
Motion: That the Treasurer’s financial reports be accepted.
Proposed: Dawn Chamberlain
Seconded: Trish Cassar
Carried unanimously
Social Co-ordinator’s Report – Dawn Chamberlain
The Christmas Party Sub committee comprising of Julie Bourke, Peter McLean and Janet Jolley has been held and the Shoalhaven Heads Bowling Club has been booked for Thursday 30 – 11 -2023. More details will follow closer to the date, but please diarise.
Progressive Lunch to be held on 15th October 2023 at Sharon Whittaker’s for Entrees, Max Long for lunch and Bill Purdy’s for dessert. Please check your email for details, Max Long is organising this event. Thank you, Sharon, Max and Bill, for opening up your homes.
Ride away to Canberra scheduled for 6th November 2023.
Please advise if you have any social event ideas you have for 2024
Membership Secretary Report – Wayne Beckenham
As per AGM
Website Manager’s Report – Wayne Beckenham
As per AGM
Master Ride Leaders Report – Wayne Beckenham
As per AGM
Publicity Officer’s Report – Jim Florence
Please keep the photos coming.
Ride Coordinator’s Report – Verne Mutton
As per AGM
Welfare Officer’s Report – Estelle Burgess
Nil
General Business
- Medical emergencies – Wayne has updated the SBUG Ride Procedures and Guidelines document on the SBUG website regarding calling an ambulance. All riders should read this document.
- MTB training course – Peter Cassar will be running an MTB training session. Time and place TBA.
- November general meeting. As the Canberra trip clashes with this, the meeting will be moved from 7th to 14th. Action: JW to organise with club
- Safety – John Penkaitis mentioned a few recent riding incidents and reminded all not to get blasé about safety. John suggested that Ride Safety should be a regular agenda item. It is the responsibility of all riders to ride in a safe manner and be aware of hazards and other riders. Wayne suggested a debrief post ride might ensure issues get discussed.
Meeting closed at 7.41pm
Next Meeting: 7pm on 3/10/2023 at The Worrigee Sports Club
Minutes of the General Meeting held at The Worrigee Sports Club 01 August 2023
General Meeting Opened 7.00pm
Chair
Peter Cassar
Present
Anne Cornish, James Florence, Tom McDonald, Les Cornish, Mel Gillott, Monika Palczewski, John Penkaitis, Gary Catt, Sharon Whittaker, Trish Cassar, Dennis Elford, Kathy Beckenham, Dawn Chamberlain, Wayne Beckenham, Peter McLean, Janet Jolly, Ed Proudfoot, Michael Strachan, Nina Strachan, Richard Dwyer, John Wooster.
Apologies
Peter Hewlett, Barry Cruwys, Jan Van Duin, John Van Duin, Verne Mutton
Previous Minutes
Motion: That the minutes of the previous meeting be accepted.
Proposed: Ed Proudfoot
Seconded: Jim Florence
Carried unanimously.
Business Arising from the Previous Minutes
Email sent to all members re Cycling Without Age
Correspondence
Email from BNSW re Ride Leader Training
Email from Paul Taylor re Ride Wollongong
Email from David Martin BNSW Master Ride Leader re Ride Leader Re Assessment Guidelines
Treasurer’s Financial Reports – Anne Cornish
General Account Bendigo Bank Previous Balance at 4/7/2023 | 3548.60 | |
Income: | ||
Interest | 0.03 | |
Membership fees x 22 | 220.00 | |
Transfer from Social | 10.00 | |
230.03 | 3778.63 | |
Expenses: | ||
BBC room hire | 30.00 | |
Current Balance at 1/8/2023 | $3748.63 |
Social Account Bendigo Bank Previous Balance at 4/7/2023 | 294.85 | |
Income: | ||
0.00 | ||
Expenses: | ||
Transfer to general acct | 10.00 | |
Current Balance at 1/8/2023 | $284.85 |
Motion: That the financial reports be accepted.
Proposed: Anne Cornish
Seconded: Dawn Chamberlain
Carried unanimously
Social Co-ordinator’s Report – Dawn Chamberlain
A well attended Xmas in July morning tea was hosted by Dawn at her house.
Alana Puru is holding a potluck dinner at Judi Puru’s house on Sat 6th Aug and BUG members are invited. An email has been sent with details
We need to book the room at Shoalhaven Heads Bowling Club for our Xmas Party.
Motion: That the club pays $150 for room hire at SHBC.
Proposed: Dawn Chamberlain
Seconded: Anne Cornish
Carried Unanimously
Membership Secretary Report – Wayne Beckenham
SBUG membership renewals for 2023/2024 were due last Saturday, 1st July 2023. To date 107 people have renewed their membership for this year. We received a payment from a “Joseph Gjedsted” without a membership application form. If anyone knows him, can you please ask him to contact me. Without his details I can’t contact him. We also have one payment without a name. If anyone thinks they paid several weeks ago but have not yet received a welcome email and new membership card, please contact me.
Renewing members are NOT required to fill out a membership application form unless any of their contact details have changed, they are only required to pay the $10.00 membership fee into the SBUG account. Only NEW members need to fill out a membership application form, which can be found on our website, and then pay the membership fee. Our SBUG members email list has been updated to only include paid up members. Those who haven’t renewed will cease to receive the weekly rides reports and other information from our committee. 17 people who were members last year have yet to renew membership.
Website Manager’s Report – Wayne Beckenham
Currently the website seems to be working OK, no issues have been reported to me lately.
Master Ride Leaders Report – Wayne Beckenham
Ride Leader Meeting-
We will be sending out an email in the next few days regarding a ride leader meeting and get-together over coffee. It will be an opportunity for our ride leaders to discuss any issues or suggestions they may have for improving our ride leading.
Ride Leader Reassessment-
Some of our ride leaders were accredited by BNSW ride leader training as far back as 2005. In 2021 a new ride leader manual and training course was developed. 8 of our ride leaders have done the new course.
I had a recent discussion with BNSW master ride leader, David Martin, who was one of the authors of the new ride manual, regarding BNSW proposed ride leader reassessment process. The draft guidelines state that “Accredited Bicycle User Groups, as independent entities, are responsible for ensuring the on-going competence of their Ride Leaders. Ride Leader reassessment should be part of a BUG’s risk management system.”
Jim Florence and I are currently planning a short refresher theory course followed by ride leading assessment rides, for the 12 ride leaders who were trained prior to 2021. An email will be sent out soon regarding a suitable date and location for this refresher course. All of our ride leaders are welcome to attend the refresher if they desire. Each of the ride leading assessments rides will be carried out on one of our normal weekly rides with a master ride leader observing and giving feedback after the ride.
Publicity Officer’s Report – Jim Florence
Thanks to all for the constant flow of photos sent to me for the weekly report. Keep sending them.
Ride Coordinator’s Report – Verne Mutton
Verne not present.
Welfare Officer’s Report – Estelle Burgess
Dick Dwyer is up and about bright and cheerful no complications all good news.
Early days for Peter Steel. Feeling a little tender enjoying the sunshine and catching up on some good reading.
We wish them both a speedy recovery.
General Business
- Ride proposed by Sharon and scheduled for 8th October – Ulladulla to Western foreshore Burrill Lake return. Approximately 30km. Sealed roads/cycle ways/fire trails/single tracks. Easy pace. Meet at Ulladulla Harbour carpark. Lunch at local cafe after ride.
- Steve Pryn and Karen Davis have documented the Thursday rides including difficulty ratings. We thank them for undertaking this major work.
- Combined ride on Sun 15th Oct will include a progressive dinner. Starters at Sharon’s, Mains at Max’s and desert at Bill’s. More details closer to the date.
- New meeting venue at Worrigee. Thanks to Jim Florence for pursuing this free venue. A table of 16 was booked in the bistro which is about the right number. This will be booked by JW each month.
- An article in the latest Open Road was highlighted by Dawn, regarding research into devices to be fitted to cars to detect cyclists approaching from behind.
- AGM next month. All positions will be declared vacant. Please consider how you can support the club.
- Les Cornish is celebrating his 80th birthday on 20th December and would like to mark the event with an 80km ride including coffee and lunch breaks. More details closer to the day.
- Ed Proudfoot suggested a jumper (not for riding) be made up with the club logo on the chest. No interest from others at the meeting.
- Away Rides. John Penkaitis waxed lyrical of past rides in Mudgee and Canowindra and that we should try and do more. It was pointed out that any member is welcome to organise such trips and there is a guide on the website to assist in planning an event. Guidelines for planning SBUG trips away
Meeting closed 7.52pm
The AGM will be held on Tuesday 5th September 2023 at 6.30pm at The Worrigee Sports Club. The monthly general meeting will follow on afterwards.
Minutes of the General Meeting held at The Bomaderry Bowling Club 04 July 2023
General Meeting Opened 7.00pm
Chair
Mel Gillott
Present
Anne Cornish, Dawn Chamberlain, Les Cornish, Monika Palczewski, Gary Catt, Richard Dwyer, Peter McLean, Janet Jolly, Kathy Beckenham, Wayne Beckenham, John Wooster.
Apologies
Peter Hewlett, James Florence, Peter Cassar, Trish Cassar, Barry Cruwys, Julie Bourke, Ed Proudfoot.
Previous Minutes
Motion: That the minutes of the previous meeting be accepted.
Proposed: Dawn Chamberlain
Seconded: Kathy Beckenham
Carried unanimously.
Business Arising from the Previous Minutes
nil
Correspondence
Email Replies from 3 councilors re PC’s Deliver Program Operational Plan (DPOP) feedback
Email from Paul Taylor re Cycling without age
Email from SCC re Draft Delivery Program & Operational Plan (2023-24) Response to Submission – 72348E
Email from SCC re Bollard Compliance DPOP update
Treasurer’s Financial Reports – Anne Cornish
General Account Bendigo Bank Previous Balance at 6/06/2023 | 2708.58 | |
Income: | ||
Interest | 0.02 | |
Membership fees $10 x 87 | 870.00 | |
870.02 | 3578.60 | |
Expenses: | ||
BBC Room hire | 30.00 | |
Current Balance at 4/07/2023 | $3548.60 |
Motion: That the Treasurer’s financial report be accepted.
Proposed: Anne Cornish
Seconded: Dawn Chamberlain
Carried unanimously
Social Co-ordinator’s Report – Dawn Chamberlain
SBUG Social Account Bendigo Bank Balance Sheet: $294.85, no movement
We went Ten Pin bowling last week (27/6/23) Les, Anne, Monika, Gary, Kathy Beckenham, Peter McLean, Janet and her friend attended. We were divided into two teams. Numerous strikes & spares were attempted and some achieved. Then we went to Again and Again Cafe for an early lunch.
I plan to book our Christmas venue soon, is everyone happy to go back to the Shoalhaven Heads Bowling Club on a Thursday night when it’s less expensive? Are there any volunteers to help organise.
Christmas party – a suggestion has been made for a games night.
Any suggestions for a social outing in July or August? Let me know tonight or ring me this week. Max Long has suggested a progressive dinner.
A sub committee was formed comprising of Dawn Chamberlain, Peter McLean, Janet Jolly and Julie Bourke (in absentia) to organise the Christmas party.
Membership Secretary Report – Wayne Beckenham
SBUG membership renewals for 2023/2024 were due last Saturday, 1st July 2023. Another reminder on
renewals will be emailed to all members again in a couple of weeks. To date 88 members have renewed their membership for this year. We have also received payments for 3 new members but have not yet received their membership application forms.
Renewing members are NOT required to fill out a membership application form unless any of their contact details have changed, they are only required to pay the $10.00 membership fee into the SBUG account. Only NEW members need to fill out a membership application form, which can be found on our website, and then pay the membership fee. Remember that at the end of this month those who haven’t renewed will cease to receive the weekly rides reports and other information from our committee.
This year a document titled “Hand Signals, Verbal Commands and Ride Etiquette” was sent to all
members when they renewed their SBUG membership. Have members found this information
worthwhile?
Website Manager’s Report – Wayne Beckenham
Currently the website seems to be working OK, no issues have been reported to me.
Master Ride Leaders Report – Wayne Beckenham
We will be holding a ride leader meeting soon, date to be decided, as a refresher course and to discuss
any issues or ideas for improving our ride leading.
Publicity Officer’s Report – Jim Florence
Nil – Jim not present
Ride Coordinator’s Report – Verne Mutton
Verne not present. A ride planning meeting has been held and Sunday rides decided for the next 6 months. Dick is working on Thursday rides and trying to get a seasonal rotation going.
Welfare Officer’s Report – Estelle Burgess
Estelle not present but reports everyone is healthy.
General Business
- Cycling Without Age – SBUG member Paul Taylor is involved with this group in the Illawarra. They use trishaws to take the elderly on rides. They are fundraising to purchase a new trishaw and are asking SBUG and members for donations. After much discussion it was decided that the SBUG would not donate but we encourage our members to donate. Action: JW to email all member with details
- BNSW Spring Cycle has been cancelled due to organisational issues.
- Gong Ride is on the 5th November with our Canberra Trip starting the following day.
- Bollards and DPOP – Wayne received a reply from Council to his queries regarding the DPOP funding for compliance upgrades of shared user path (SUP) bollards and provision of more SUPs. Funding has been included in the 2023/24 budget for all four Council areas as proposed in the draft capital works program.
- Trips Away – Monika passed on that John Penkaitis loves the trips away and wants to do more next year. It was pointed out that any member can propose and organise a trip. There is a Guideline for Planning Trips Away document available under the Forms tab on the SBUG website.
Next Meeting: 7pm on Tuesday 4th August 2023 at The Bomaderry Bowling Club
Minutes of the General Meeting held at The Bomaderry Bowling Club 06 June 2023
General Meeting Opened at 1915
Chair
Peter Cassar
Present
Anne Cornish, Dawn Chamberlain, Trish Cassar, Karen Davis, Steve Pryn, Dennis Elford, James Florence, Keith Jay, Les Cornish, Jan Van Duin, John Van Duin, Peter Hewlett, Rhonda Mottram, Warwick Mottram, Richard Dwyer, Michael Strachan, Nina Strachan, Julie Bourke, Peter McLean, Janet Jolly, Wayne Beckenham, Kathy Beckenham, Mel Gillott, Ed Proudfoot, John Wooster.
Apologies
Barry Cruwys
Previous Minutes
Motion: That the minutes of the previous meeting be accepted.
Proposed: Mel Gillott, Seconded: Les Cornish, Carried unanimously.
Business Arising from the Previous Minutes
nil
Correspondence
Shoalhaven Share Paths – Dangerous Bollard Review (Council Ref: D22/276503)
Illegal E-Bikes being used on SBUG organised rides FAO CEO BNSW
DPOP Feedback and Copy to all Councillors
Treasurer’s Financial Reports – Anne Cornish
General Account Bendigo Bank Previous Balance at 2/5/2023 | 2738.56 | |
Income: | ||
Interest | 0.02 | |
Expenses: | ||
BBC room hire | 30.00 | |
Current Balance at 6/6/2023 | 2708.58 |
Social Account Bendigo Bank Previous Balance at 2/5/2023 | 284.84 | |
Income: | ||
Interest | 0.01 | |
Cath Bennett Membership payment – to be transferred to main acct | 10.00 | |
Expenses: | ||
0.00 | ||
Current Balance at 6/6/2023 | 294.85 |
Motion: That the Treasurer’s financial reports be accepted.
Proposed: Dawn Chamberlain, Seconded: Julie Bourke, Carried unanimously
Social Co-ordinator’s Report – Dawn Chamberlain
No forward events scheduled.
Christmas party to be organised and working party to be formed.
Membership Secretary Report – Wayne Beckenham
We currently have 121 members who have renewed or joined our group for 2022/23. SBUG membership renewals for 2023/2024 are due on Saturday, 1st July 2023. Information on renewals was emailed to all members last weekend and 40 members have already renewed their membership.
A new document titled “Hand Signals, Verbal Commands and Ride Etiquette” was added to the website in April this year. The information is from the ride leader training manual and is a summary of things that all riders should practice on our rides. As well as having this on the website we are sending the information to all members when they renew their SBUG membership.
Website Manager’s Report – Wayne Beckenham
Currently the website seems to be working OK, no issues have been reported to me.
Master Ride Leaders Report – Wayne Beckenham
We now have 21 active ride leaders with the addition of Dennis Elford. Dennis started the course over a year ago, and completed a review of the training modules with MRLs Jim Florence and myself last week. He led his first official ride last Thursday, North Nowra to Bundanon and return. We had 17 riders for the challenging, hilly, 38km ride which Dennis led exceptionally well. Congratulation Dennis!
Publicity Officer’s Report – Jim Florence
The email is going out each week. I’m getting lots of photos sent to me each week. Please include names with the photos. A report of the Conjola event was sent to BNSW, hopefully to be included in their newsletter.
Ride Coordinator’s Report – Verne Mutton
There will be a 1-hour meeting at the Mutton residence on Wednesday 7th June at 3 pm to decide on the next 6 months of Sunday rides up until the end of December. A 6-month suggested ride schedule with ride descriptions will be prepared for meeting participants.
Ride descriptions for Thursday MTB rides are now being entered weekly into the ride calendar. These ride descriptions are being collated and, in the future, it is hoped to have meetings to decide 6 months of rides in advance.
Communication with ride leaders has been going well.
Welfare Officer’s Report – Estelle Burgess
nil
General Business
- Illegal ebikes – PC read out info from TfNSW defining legal ebikes. https://roadsafety.transport.nsw.gov.au/stayingsafe/bicycle-riders/petrol-powered-bicycles.html. He had also made enquiries with BNSW and received a reply from CEO Peter McLean, Illegal E-Bikes being used on SBUG organised rides FAO CEO BNSW. As a club we cannot condone the use of illegal ebikes on SBUG rides. All riders should ensure their bikes and equipment complies with NSW road rules.
- Thursday Ride Planning – Richard Dwyer advised that he is sending the Thursday ride description to Jim as usual to be included in the weekly newsletter and also to Verne for inclusion in the ride calendar. Verne is working on a register of these rides, but this may take 12 months or more. Steve Pryn is working towards grading the rides.
- Capital Works – SBUG has provided feedback (see above) regarding the DPOP to council and copied to all councillors to ensure that dangerous and non-compliant bollards as identified by SBUG in the following areas Culburra Beach to Crookhaven Heads, Callala Bay to Callala Beach, Sanctuary Point, Albatross Road Nowra and Woollamia, are removed or rectified. SCC has acknowledged receipt of our feedback and advised that the DPOP will be considered at the council meeting on 26th June, Acknowledgement 72348E_1 – Draft Delivery Program Operational Plan & Budget 2023_24 – Response to Submission.pdf .
- DPOP also includes Bawley Pt and Callala SUP projects grant funding.
- Dawn Chamberlain thanked Peter Cassar for the presentation of his recent Kokoda Track experience. Spontaneous acclamation from the floor.
Meeting closed at 1950.
Next Meeting: 7pm on 4th July 2023 at The Bomaderry Bowling Club
Minutes of the General Meeting held at The Bomaderry Bowling Club 02 May 2023
General Meeting Opened 7.00pm
Chair
Peter Cassar
Present
Anne Cornish, Jim Florence, Dawn Chamberlain, Les Cornish, Antonio Corral, Peter Lawrence, Sharon Whittaker, Peter Hewlett, John Van Duin, Jan Van Duin, Trish Cassar, Kathy Beckenham, Wayne Beckenham, Mel Gillott, John Wooster.
Apologies
Julie Bourke, Gary Catt, Peter McLean, Janet Jolly, Ed Proudfoot, Max Long.
Previous Minutes
Motion: That the minutes of the previous meeting be accepted.
Proposed: Jim Florence
Seconded: John van Duin
Carried unanimously.
Business Arising from the Previous Minutes
nil
Correspondence
Email from SCC re PAMP Bike Plan Review
Email from BNSW re Post election advocacy
Email from SCC re Construction on a Shared User Path at Woollamia without Council Approval
Treasurer’s Financial Reports – Anne Cornish
General Account Bendigo Bank Previous Balance at 4/4/2023 | 2820.63 | |
Income: | ||
Interest | 0.03 | |
Membership J Egan | 10.00 | |
Membership C Eric | 10.00 | |
20.03 | 2840.66 | |
Expenses: | ||
BBC room hire | 30.00 | |
Micromaze | 50.00 | |
Paper W Beckenham | 22.10 | |
102.10 | ||
Current Balance at 2/5/2023 | $2738.56 |
Motion: That the Treasurer’s financial report be accepted.
Proposed: Anne Cornish
Seconded: Dawn Chamberlain
Carried unanimously
Social Co-ordinator’s Report – Dawn Chamberlain
SBUG Social Account Bendigo Bank Balance Sheet: $284.84, no movement.
A paddle was held today at Greenwell Point, followed by lunch at Greenwell Point Bowling Club
Chinese restaurant.
Bermagui ride away last week, was very enjoyable. 30 riders and 3 supporters attended, a big thank you to Wayne and Cathy for organising it and all the Ride leaders and sweeps.
No social events planned for May 2023. Stayed tuned for June 2023.
Membership Secretary Report – Wayne Beckenham
We currently have 121 members who have renewed or joined our group for 2022/23. Fiona Green
from Kiama has resigned membership as she is moving away.
Website Manager’s Report – Wayne Beckenham
Currently the website seems to be working OK, no issues have been reported to me.
Master Ride Leaders Report – Wayne Beckenham
Thanks to the ride leaders who assisted last week’s trip away at Bermagui. Mel Gillott, John Wooster, Kathy Beckenham, and I lead rides while Peter Hewlett, Nigel Holder and Richard Dwyer assisted in the role of sweeps. I was very pleased with the comprehensive pre-ride briefings by each of the ride leaders, in accordance with ride leader guidelines.
Publicity Officer’s Report – Jim Florence
Reports still going out each week to SCR and email to all members. A report on the Bermagui trip will be sent to BNSW.
Ride Coordinator’s Report – Verne Mutton
nil
Welfare Officer’s Report – Estelle Burgess
nil
General Business
- Lake Conjola Bushfire Recovery Community Event, Sat 20th May. 5 cycling groups invited. BBQ, Raffle, 2 bands playing. Mel and Sharon to organise a ride in the area for SBUG on the day. The Greenwell Pt ride to be cancelled on the day. Wayne has supplied photographs for display. JW has supplied information sheets for SBUG and BNSW, including QR codes. Vern to update calendar. Action: Mel and Shorn to organise ride, Vern to update calendar.
- Canberra Trip – 27 respondents. Action: JW to send out email advising the trip is going ahead and will include Alivio booking details.
- PAMP Bike Plan – SCC is asking interested community groups to comment on the draft plan. The plan has been sent to all members asking for their input. Five members responded with twelve matters. SBUG has formed a sub-committee to compile our response and rate the individual proposals according to the SCC ratings. We need to respond by12/5/2023.
- Bermagui Trip Away Report – Wayne Beckenham – 32 riders and 3 partners attended a three-day trip away to Bermagui last week. Rides were held each day and due to the numbers attending, rides were split into 2 groups. The rides included a short ride circumnavigating Bermagui on Wednesday afternoon, a ride to Central Tilba and back on Thursday and a coastal ride along the shared user path from Narooma to Dalmeny and return on Friday. The weather was good for all the rides. A group dinner was held at the Bermagui Country Club on Thursday evening. Several members indicated that they enjoyed the rides and the time away.
- Bermagui Trip debrief – Comments from the floor that it was a great trip, all went well. One disappointment was the parks camp kitchen, not large enough to take our numbers. Wayne was very happy with how the rides were conducted.
- Bomaderry Bowling Club grant – Jim Florence has done a bit of research and understands that clubs such as BBC and Worrigee give “in kind” grants (as opposed to monetary grants) to charities and community groups including allowing the use of their facilities such as meeting rooms. As you are probably aware, registered clubs by law are required to support charities and community groups. Jim will follow this up further, with the view to applying for one of these “in kind” grants to use the meeting room. Applications close in August. Action: JF to investigate.
- Thursday ride – A member has questioned Jim Florence as to why the full details of the Thursday ride are not posted in the ride calendar. Some discussion will need to be held with the ride leader to see if this can be effected. Action: JW to check with Richard, Vern to be advised.
Meeting closed at 1937.
Next Meeting: 7pm on 6 June 2023 at The Bomaderry Bowling Club
Minutes of the General Meeting held at The Bomaderry Bowling Club 04 April 2023
General Meeting Opened 7.00pm
Chair
Peter Cassar
Present
Anne Cornish, James Florence, Peter Hewlett, Peter McLean, Janet Jolly, Michael Strachan, Dawn Chamberlain, Ed Proudfoot, Gary Catt, Les Cornish, Julie Bourke, Trish Cassar, Jan Van Duin, John Van Duin, Richard Dwyer, Kathy Beckenham, Wayne Beckenham, John Wooster.
Apologies
Mel Gillott, Sharon Whittaker, Michelle Bills
Previous Minutes
Motion: That the minutes of the previous meeting be accepted.
Proposed: Ed Proudfoot
Seconded: James Florence
Carried unanimously.
Business Arising from the Previous Minutes
nil
Correspondence
Email from BNSW re Bicycle User Group Affiliation 2023 To committee
Email from BNSW re Cycling Safety Issue – Berry to Bomaderry upgrade To committee
Treasurer’s Financial Reports – Anne Cornish
General Account Bendigo Bank Previous Balance at 7/3/2023 | 2850.61 | |
Income: | ||
Interest | 0.02 | |
Expenses: | ||
BBC room hire | 30.00 | |
Current Balance at 3/4/2023 | $2820.63 |
Social Account Bendigo Bank Previous Balance at 7/3/2023 | 284.84 | |
Income: | ||
0.00 | ||
Expenses: | ||
0.00 | ||
Current Balance at 3/4/2023 | $284.84 |
Motion: That the financial report be accepted.
Proposed: Gary Catt
Seconded: John Van Duin
Carried unanimously
Social Secretary’s Report – Dawn Chamberlain
A paddle was held today at Broughton Creek.10 souls and 9 crafts participated, followed by lunch at the Family Tree.
Next event is a ride away at Bermagui on 26th April 2023.
Membership Secretary Report – Wayne Beckenham
We currently have 120 members who have renewed or joined our group for 2022/23. Another rider has
applied for membership, but we are awaiting payment. That will bring the total membership to 121.
Website Manager’s Report – Wayne Beckenham
At present the website seems to be working OK, no issues have been reported to me. A new document
titled “Hand Signals, Verbal Commands and Ride Etiquette” is being added to the website under the
Forms tab. The information is from the ride leader training manual, pages 20 to 23, and is a summary
of things that ride leaders should all be aware of and practice on all our rides. As well as posting this
on the website we will be sending the information to all members annually when they are renewing
their SBUG membership.
Master Ride Leader’s Report – Wayne Beckenham
On Wednesday 29th March, Bicycle NSW hosted a Ride Leader Forum via a Zoom meeting. Over 65
RL’s and MRL’s from all over NSW joined the meeting and discussed a variety of topics including,
potential improvements to the RL training, on-going reassessment of existing ride leaders and risk
management systems. The forum was a good way of connecting with RL’s and hearing about things
that are working well and also areas where improvements can be made. It is intended that these
meeting will be held on a regular basis.
Publicity Officer’s Report – Jim Florence
The weekly emails are going out as usual. A report on the recent Snowy Mountains Trip was sent to members and will also be sent on to BNSW.
Ride Coordinator’s Report – Verne Mutton
Not present
Welfare Officer’s Report – Estelle Burgess
Gary has had some health issues but says he’s ok.
Peter MacLean is all good halfway through the wearing of the brace and can’t wait to get back to riding. In good spirits.
Happy Easter to all.
General Business
Lake Conjola Community Event – Sat 20th May.
Action: Wayne to organise a photo board for display.
Action: JW to generate QR code.
Insurance – Richard Dwyer asked if BUG members were covered by insurance when doing a recce ride. There is no insurance included in SBUG membership, however personal insurance cover is included in BNSW membership and covers you on any ride whether organised by BUG or a private ride.
Ed Proudfoot questioned if a Friend of Cycling group could be formed to help council with minor maintenance of the road corridor. It was stated that council would not allow any such work occurring in the road reserve.
Insurance query – Penny Howes from Illawarra Ramblers rang PC asking about eBike insurance. She stated that their insurer will no longer insure riders of eBikes. PC advised Penny of our insurers and that eBikes are included.
Maintenance and Puncture Repair Session – Positive feedback. PC will organise sessions on an annual basis.
Bermagui Trip – 26th to 28th April. Wayne reports 31 riders registered. The caravan park has been asking for full payment, John Van Duin said be careful regarding the cancellation policy as they have been caught even when giving plenty of notice.
Action: Wayne will check the cancellation policy.
Canberra Trip – 6th to 10th November. John Van Duin advised they plan to stay at Alivio Tourist Park. There is a 10% discount for online bookings.
Action: JW to send an email asking for expressions of interest.
Meeting closed at 7.45pm
Next Meeting: 7pm on 2nd May 2023 at The Bomaderry Bowling Club.
Minutes of the General Meeting held at The Bomaderry Bowling Club 07 March 2023
General Meeting Opened 7.00pm
Chair
Peter Cassar
Present
Anne Cornish, James Florence, Les Cornish, Mel Gillott, Dennis Elford, Steve Pryn, Karen Davis, Trish Cassar, Sharon Whittaker, Jan Van Duin, John Van Duin, Richard Dwyer, Ed Proudfoot, John Wooster.
Apologies
Peter McLean, Dawn Chamberlain, Wayne Beckenham, Kathy Beckenham, Verne Mutton.
Previous Minutes
Motion: That the minutes of the previous meeting be accepted.
Proposed: Jim Florence
Seconded: Mel Gillott
Carried unanimously.
Business Arising from the Previous Minutes
nil
Correspondence
Email from BNSW re Social Media Tiles request
Email from Scott Wells SCC re BICI funding, thanking SBUG for letter of support.
Email from SCC re Safety Hazard
Email from BNSW re Safety Issue
Email from Pacific Medical Training re Hyperlink on our website
Treasurer’s Financial Reports – Anne Cornish
General Account Bendigo Bank Previous Balance at 7/2/2023 | 3143.78 | |
Income: | ||
Interest | 0.03 | 3143.81 |
Expenses: | ||
Officeworks Laminating WB | 13.20 | |
Bomaderry BC Room Hire | 30.00 | |
Micromaze website hosting | 250.00 | |
293.20 | ||
Current Balance at 7/3/2023 | $2850.61 |
Social Account Bendigo Bank Previous Balance at 7/2/2023 | 284.84 | |
Income: | ||
Interest | 0.00 | |
Expenses: | ||
0.00 | ||
Current Balance at 7/3/2023 | $284.84 |
Motion: That the Treasurer’s financial report be accepted.
Proposed: Jim Florence
Seconded: Karen Davis
Carried unanimously
Social Secretary Report – Dawn Chamberlain (not present)
Thanks to Les and Anne Cornish for hosting a Potluck Dinner on 23/2/23 to celebrate the opening of the new Nowra bridge.
Membership Secretary Report – Wayne Beckenham
We currently have 120 members who have renewed or joined our group for 2022/23.
Website Manager’s Report – Wayne Beckenham
At present the website seems to be working OK, no issues have been reported to me.
Publicity Officer’s Report – Jim Florence
The weekly report is going to all members and the SCR as usual. Please ensure a report is prepared on trips away for possible publication in BNSW newsletter. Keep the photos coming.
Ride Coordinator’s Report – Verne Mutton
All requests for calendar changes have been made including a new ride description for the ride Sharon is leading on Sunday 12th March.
The ride calendar has been updated with this addition “Please ensure that you arrive 15 minutes before the start of the ride to allow time for you to attend the ride leader’s pre-ride briefing”.
I will be away from March 6th -24th with Wayne Beckenham taking ride coordinator duties over during this time
Welfare Officer’s Report –
The president announced that Estelle Burgess has agreed to take on the role of Welfare Officer. If anyone knows of a member who needs support, please pass on the details to Estelle.
General Business
Rider Etiquette – Karen Davis suggested that new riders be informed of group riding etiquette and their responsibilities. Also maintenance recommendations and spares and tools. We will speak with Wayne regarding a welcome letter for new riders.
Lake Conjola Community Bike Day – Sharon Whittaker. Saturday May 20th. This event is supported by Anglicare and Bushfire Recovery and SBUG committee has agreed to support. SBUG will be staffing a Marquee with promotional material. Other groups involved are MTB Bike Park, a local Ebike group, Ulla Dulla Cyclists. We need 4 members to set up and staff.
Action: Wayne Beckenham to research posters.
Away Trip Oct/Nov – Jan Van Duin asked if anything was planned, she suggested Canberra or Myrtleford. It was pointed out that nothing had been planned because no one had stepped forward. The Van Duin’s will investigate a Canberra trip.
Better Streets – Mel took a call from Tomi, a concerned citizen re cycling facilities. He will pass on details to Wayne.
Meeting closed at 7.37pm
Next Meeting: 7pm on Tuesday 4th April 2023 at The Bomaderry Bowling Club
Minutes of the General Meeting held at The Bomaderry Bowling Club 07 February 2023
General Meeting Opened 7.00pm
Chair
Peter Cassar
Present
James Florence, Peter McLean, Janet Jolly, Julie Bourke, John Penkaitis, Gary Catt, Warwick Mottram, Mel Gillott, Ed Proudfoot, Sharon Whittaker, Dennis Elford, Richard Dwyer, Trish Cassar, Anne Cornish, Kathy Beckenham, Wayne Beckenham, John Wooster.
Apologies
Dawn Chamberlain, Les Cornish, Peter Hewlett, Michael Strachan, Nena Strachan, Karen Davis, Jan Van Duin, John Van Duin.
Previous Minutes
Motion: That the minutes of the previous meeting be accepted.
Proposed: Wayne Beckenham
Seconded: Jim Florence
Carried unanimously.
Business Arising from the Previous Minutes
nil
Correspondence
Letter of Support to SCC re Bawley Point to Kioloa pathway
Email from Dominic Nevin BNSW Campaign Coordinator for the Better Streets Movement
Email from Nowra Bridge Project re Community Walk 23/2/2023 Bridge Walk
Email from BNSW re Incident Form
Email from BNSW re Cycling Safety Issue
Treasurer’s Financial Reports – Anne Cornish
General Account Bendigo Bank Previous Balance at 6/12/2022 | 3193.29 | |
Income: | ||
Interest Dec | 0.02 | |
Interest Jan | 0.03 | |
Membership Youll | 10.00 | |
Membership Mathew | 10.00 | |
McLean Pizza | 10.00 | |
30.05 | 3223.34 | |
Expenses: | ||
Beckenham Ride leader training day | 69.56 | |
Transfer to Social (Mclean) | 10.00 | |
79.56 | ||
Current Balance at 7/2/2023 | $3143.78 |
Social Account Bendigo Bank Previous Balance at 2/12/2022 | 659.33 | |
Income: | ||
Interest | 0.01 | |
Xmas Dinner | 80.00 | |
Xmas Lights ride Pizza | 100.00 | |
180.01 | ||
Expenses: | 839.34 | |
Refund Dawn C. Xmas Prizes | 78.50 | |
Refund Dawn C. Sh Heads Bowlo | 266.00 | |
Refund Peter Steele (Xmas Lights Pizza) | 10.00 | |
Pizzas | 180.00 | |
Refund for Pizza Night | 20.00 | |
554.50 | ||
Current Balance at | $284.84 |
Motion: That the financial reports be accepted.
Proposed: Peter McLean
Seconded: Trish Cassar
Carried unanimously.
Social Co-ordinator’s Report – Dawn Chamberlain (not present)
The annual Christmas Party was held at the Shoalhaven Heads Bowling Club on 8/12/22. Feedback received on the night indicated it was an enjoyable night. Thank you, Julie, for running the trivia quiz.
We held a night ride on 12/12/22 and enjoyed nibbles and pizzas before heading off. It only rained a little and we met Santa in his garage where he housed his slay on the ride back. Thank you, Marcia, Peter and Jason Steel, for hosting another enjoyable evening.
The first paddle for 2023 was held on 17/1/23. Ten adventurous souls and 8 crafts met near the Nowra bridge boat ramp and paddled around Pig island and back ( well 5 vessels did that, the 3 others headed back a little earlier, some had hairdressing appointments to go to , as every female knows, you don’t cancel hairdressing appointments this time of year. )
On 17/1/22 a twilight paddle was organised by Michael Strachan around the Currambene Creek area followed by tea, coffee and damper around his campfire. Thanks Nina and Michael for your Hospitality and for organising this event.
Australia Day BBQ breakfast was again held at Shoalhaven Heads picnic area on River Road, by
the banks of the Shoalhaven River. Approx 20-25 people attended, with half heading off for a ride.
A possible paddle in February around Greenwell Point area being discussed atm, stay posted.
There is a ride away trip planned for Bermagui in late April 2023.
Membership Secretary Report – Wayne Beckenham
We currently have 120 members who have renewed or joined our group for 2022/23.
Website Manager’s Report – Wayne Beckenham
Currently the website seems to be working OK, no issues have been reported to me.
Ride Leader Training – Wayne Beckenham
Following the ride leader training course held on Sunday 4th December 2022, five SBUG members have completed the final stages of their Bicycle NSW ride leader training. The new ride leaders are Peter Cassar, Peter McLean, Karen Davis, Ed Proudfoot, and Michael Strachan. Jim Florence also completed his assessment for Master Ride Leader and has already carried out final co-lead rides with two of the new ride leaders. We now have 20 active ride leaders in our group. Congratulations to all the new ride leaders and thanks to those members who assisted with the training.
Some of the new ride leaders are here tonight and I would like to ask John Wooster to present them
with their Bicycle NSW Ride Leader Certificates.
Publicity Officer’s Report – Jim Florence
Reports going to SCR and all members. A report on the Callala Tri was sent to BNSW, hopefully it will go into their newsletter.
Ride Coordinator’s Report – Verne Mutton
Nil
General Business
- Puncture repair session scheduled for 17 Feb at 1500
- Snowy Away Ride – 27th-31st March staying at Jindabyne Holiday Park. Road and MTB options. Dennis Elford organising, Richard and Sharon Ride Leaders.
- Laurel Hill Forest Lodge Easter Weekend Ride 7-10 April, $475pp. Estelle Burgess has recommended this event and will be attending. Follow the link Laurel Hill easter
- Bermagui Away Ride – 26-28 April. 27 riders registered. Same format and rides as previous trips.
- Mudgee Classic 29-30 April. 35/55/65/125km. https://cyclingclassics.com.au/mudgee/
- Mogo Gravel/MTB, 17 June. 75/130km. https://goodnessgravel.com/events/mogo
- Spring Cycle 15 Oct, a BNSW event, discount for members. https://springcycle.com.au/. Sharon Whittaker swhittaker124@gmail.com has suggested putting a group together.
- Toolijooa Ride and Ebikes. JP stated that at certain stops on this ride the ebikes were asked to go off first and at other times to non Ebikes went first. Doing this the ride seemed to flow better, with a lot less passing on hills. Ride leaders may want to consider this strategy.
- Social Bike Hunt/Rally. Ed has suggested this type of event. He and Dawn will investigate the format and report back.
- Coffee Breaks – Ed is dissatisfied with the coffee venue in Berry on Mondays. It was again stated that the choice of venues lies with the ride leader, but individuals may leave and then rejoin the ride to suit their taste.
- Ride Leaders Jerseys – Julie Bourke suggested that the club purchase jerseys of a hi-viz design so the leaders were easily identifiable. After discussion it was decided not necessary.
- Ride Start Time – Wayne stated that the following has been added to all entries in the ride calendar. “Please ensure that you arrive 15 minutes before the start of the ride to allow time for you to attend the ride leader’s pre-ride briefing.”
- Saturday Greenwell Pt Ride – This ride is returning from this Saturday 11th Feb. The ride has been suspended since October last year due to the extremely poor condition of the road.
Meeting Closed 7:54pm
Next Meeting: 7pm on Tuesday 7th March 2023 at The Bomaderry Bowling Club
Minutes of the General Meeting held at The Bomaderry Bowling Club 06 December 2022
The meeting opened at 1900.
PRESENT:
Jim Florence, Trish Cassar, Peter Cassar, Wayne Beckenham, Peter McLean, Dawn Chamberlain, Mel Gillott, Janet Jolly, Dave McCorkell.
APOLOGIES:
Peter Hewlett, Julie Bourke, John Wooster, Ed Proudfoot, Anne Cornish, Michael Strachan, Nina Strachan, Barry Cruwys, Kathy Beckenham.
PREVIOUS MINUTES:
Moved Peter McLean and seconded Trish Cassar that the minutes be accepted.
BUSINESS ARISING PREVIOUS MINUTES:
Statement by Dave McCorkell:
I hereby advise the SBUG committee and members that Sharon had no involvement whatever in my resolutions to have two addendums included in the minutes of the 2022 AGM.
I had no discussion with her regarding the addendums until after she read of them in the minutes of the November 8 meeting.
She had no knowledge of the addendums until that time.
I reiterate; Sharon has had absolutely no inout to the addendums.
Bermagui ride away update (Wayne):
The caravan park expect six new cabins late April, when the ride is expected to take place. The rides will be over a weekend, staying Friday and Saturday, leaving Sunday with a ride at Dalmeny on the Sunday before heading home.
Signalling and courtesy (Monika) – closed
Ride start punctuality (Jan) – General consensus was that there had been some improvement – closed.
Road and e bike mix (John Penkaitis) – closed
Injured rider and ride leader responsibility (Janet Jolly) – closed
Proposed AGM addendum (Dave McCorkell) – closed (see Statement by Dave McCorkell
CORRESPONDENCE:
Email from Paul Taylor passed around informing the membership of Cycling Without Age for Illawarra inc., and requesting donations. This is a charitable organisation which provides trishaw rides for older and disable persons living in the Illawarra.
Email from Julie Bourke re previous Saturday’s Parma Road ride. (See General Business)
Correspondence (John Wooster)
Email to BNSW re safety issue follow up.
Email to SCC re safety issue follow up.
Email to SCC re Comerong Island ferry fees follow up.
Email to BNSW re incident form – no field for ride leader.
TREASURER’S FINANCIAL REPORT:
Previous Balance: $3226.76
Income:
Interest .03
E subs membership 10.00
- Beckenham (test) 1
- Johns membership 10.00
- Stephens membership 10.00
- Mitchell membership 10.00
TOTAL INCOME $41.03
Expenses:
- Chamberlain (BBQ Vincentia)
44.50
Bomaderry Bowling Club (meeting room)
30.00
TOTAL EXPENSES: $74.50
CURRENT BALANCE: $3193.29
Moved Wayne Beckenham seconded Dave McCorkell that the Treasurer’s report be accepted.
SOCIAL CO ORDINATOR’S REPORT:
A potluck dinner was held at the home of John and Jan Van Duin’s home on 12/11/22,
it was a great gathering with approximately 30 people attending ! Thank you Jan & John.
Upcoming events –
Christmas Party at Shoalhaven Heads Bowling club on 8/12/22
Christmas Lights ride on 17/12/22 starting from Peter & Marcia Steel’s home.
MEMBERSHIP SECRETARY REPORT:
We currently have 119 members who have renewed or joined our group for 2022/23.
WEBSITE MANAGER REPORT:
All seem OK no issues reported.
RIDE LEADER TRAINING:
A Ride Leader training course was held on Sunday 4 th December 2022 at Wayne and Kathy Beckenham’s home. Five BUG members completed the first stage of their Bicycle NSW Ride Leader training, and Jim Florence completed his assessment for Master Ride Leader. Many thanks to the volunteer group riders who gave up their Sunday to participate and to the ride leader candidates.
RIDE CO ORDINATOR’S REPORT:
The Ride Co ordinator, Verne Mutton, was not at the meeting however the meeting was advised that there is a meeting at Verne’s home on the 9th December to decide the next six month Sunday rides, and that Verne had already done a lot of work on the calendar.
NSW ACTIVE TRANSPORT:
Ed Proudfoot was unable to attend so the President, Pete Cassar, attended in his place.
Peter reported that he voiced his disappointment at the lack of proposals for the Shoalhaven with the focus being on the Illawarra and Sydney.
Shoalhaven City Council representative Scott Wells informed the meeting the proposed fly over for the Jervis Bay intersection was designed for active transport, ie pedestrians, cyclists, mobility scooters etc. He also informed the meeting that federal funding was being sought to provided cyclists storage facilities at Bomaderry and Berry railway stations.
Wollongong cycling day – It was reported that there are plans to block UCI route roads off once a year for the exclusive use of cyclists.
PUBLICITY OFFICE REPORT:
Jim reported publicity ok with weekly reports sent to South Coast Register and the membership.
WELFARE OFFICER REPORT:
Dave reported cards had been sent to Herbert Frey and Alan Robinson.
GENERAL BUSINESS:
From the committee meeting for mention – Ride start times are decided by Ride Leaders. Expect earlier start times due to weather.
Bike repair day – Positive feedback from those who attended the bike repair course conducted by Peter Cassar and Ed Proudfoot. Peter commented on the problems with ill fitting helmets, glass in tyres, and incorrect tools. Although only eight attended Peter indicated there could be another one next year, which would include roadside puncture repair.
Mix up re Christmas Lights ride – Peter McLean advised the meeting that he had been under the impression, and that the ride calendar had indicated, the Christmas lights ride would take place from his home but had just found out this wasn’t the case. This was discussed and it was obvious there had been some sort of mix up and the President and Social Co ordinator apologised to Peter for the confusion and inconvenience it had caused him.
Greenwell Point Road – Dave McCorkell advised the meeting that road repairs were well under way on Greenwell Point road.
No leader for this Sunday’s ride – Dave McCorkell advised he meeting he would be unable to lead this Sunday’s ride and he was looking for someone to stand in for him. It was agreed by all concerned that Peter McLean would lead the ride with an MRL as part of his assessment for ride leader qualification.
Returning of parts – Wayne Beckenham told the meeting of concerns raised by one of the people doing the ride leader course, that she was aware of many instances were spares and tubes had been given to cyclists who had breakdowns and had not been replaced. It was agreed that ride leaders should remind riders to replace any spares given to cyclists in trouble, and that first aid kits should be replenished by the recipient if used.
Julie Bourke email re last Saturday ride – In summary the email raised concern about not being able to contact the ride leader when becoming separated from the ride to assist someone who had a flat tyre. The issue was discussed at length and the consensus was that the unusually large numbers on that particular ride made the ride difficult to manage and the following mitigating action should be considered by ride leaders and participants in these circumstances.
Ideally the ride leader should ensure everyone has their number but this is not necessarily practical when there are such large numbers and people are joining the ride at various points en route. Therefore riders should be encouraged to check the ride calendar before the ride and ensure they have the ride leader’s number in their contacts.
When unusually large numbers turn up for a ride, which is possibly going to become more common as the weather improves, ride leaders should consider splitting the ride, bearing in mind that the second (and / or third) ride/s will need qualified ride leaders who know the route and re group points.
Ride Leaders and participants should recognise the difficulties in managing large numbers and adapt accordingly, and riders should co operate to make the management of these rides as easy as possible for the ride leader.
CLOSE:
No further business. The next monthly meeting to be held at the Bomaderry Bowling Club 8th February 2023.
Jim Florence
Acting minutes Secretary
Minutes of the General Meeting held at The Bomaderry Bowling Club 08 Nov 2022
General Meeting Opened 5.00pm
Chair
Peter Cassar
Present
John Penkaitis, Gary Catt, Monika Palczewski, Peter McLean, Janet Jolly, Dawn Chamberlain, James Florence, Anne Cornish, Wayne Beckenham, Mel Gillott, Jan Van Duin, John Van Duin, Trish Cassar, Richard Dwyer, David McCorkell, Ed Proudfoot, John Wooster.
Apologies
Les Cornish, Kathy Beckenham, Barry Cruwys, Peter Hewlett, Julie Bourke.
Previous Minutes
Motion: That the minutes of the previous meeting be accepted.
Proposed: Gary Catt
Seconded: John Van Duin
Carried unanimously
Business Arising from the Previous Minutes
nil
Correspondence
Email to BNSW re road debris on Prices Highway
Email from Daniel Rubenach re meeting with Rob Stokes
Email re Comerong Is ferry
Treasurer’s Financial Reports – Anne Cornish
General Account Bendigo Bank Previous Balance at 4/10/22 | 3512.42 | |
Income: | ||
Interest | 0.03 | |
Membership fees Cooper | 10.00 | |
Allin | 10.00 | |
Doust | 10.00 | |
30.03 | 3542.45 | |
Expenses: | ||
BBC room hire | 30.00 | |
D.McCorkell welfare | 29.95 | |
D.Chamberlain 25th dinner | 103.53 | |
J. Florence Service NSW | 47.21 | |
L.Cornish Coota prizes | 30.00 | |
Micromaze Website maint | 75.00 | |
315.69 | ||
Current Balance at 08/11/22 | $3226.76 |
Social Account Bendigo Bank Previous Balance at 1/10/22 | 345.31 | |
Income: | ||
Interest | 0.01 | 345.32 |
Expenses: | ||
nil | ||
Current Balance at 1/11/22 | $345.32 |
Motion: That the financial reports be accepted.
Proposed: Dawn Chamberlain
Seconded: Jim Florence
Carried unanimously
Social Co-ordinator’s Report – Dawn Chamberlain
Ride away to Cootamundra was held on 24/10 to 28/10 with over 30 members attending. Cootamundra bugs joined in on our rides and a combined dinner was held on the Wednesday night at Cootamundra Ex Services club with 42 attending for a 3 course meal. The week was wet, but very enjoyable. Thank you to the organisers and Ride Leaders, for making this event possible.
BBQ sausage sizzle at Moona Moona Creek, Huskisson was held on 3/11/22, the showers came and went very quickly allowing us to enjoy our sausage sizzle and conversations. Thank you to Anne for holding our tables and your help.
Potluck Dinner at John and Jan Van Duin’s on 12/11/22, any time after 5pm. Don’t forget to bring everything you’ll need.
Xmas party 8/12/22 at Shoalhaven Heads Bowling Club – an email will be sent at the end of this week. For those wishing to attend a payment of $40 will be required by 28/11/22.
Membership Secretary Report – Wayne Beckenham
We currently have 115 members who have renewed or joined our group for 2022/23. This equals last year’s membership.
Website Manager’s Report – Wayne Beckenham
The history of the Shoalhaven Bicycle User Group is now back on the website under the Cycling in Shoalhaven tab. The history was revised by Jim Florence over a period of time commencing July 2022. All names, times, and events have been verified by the Shoalhaven BUG minutes and other documentation, dating back to 1997, including the pre-BUG working committee minutes. I would like to commend Jim for his dedication in researching and documenting twenty-five years of our history.
Ride Leader Training – Wayne Beckenham
A Ride Leader Training course has been scheduled for Sunday 4 th December 2022. We have six candidates for the Ride Leader (RL) course and one for Master Ride Leader (MRL) accreditation. Another six existing ride leaders have volunteered to participate in the group Assessment Rides and assist as “actors” in various simulated incidents. The course will be conducted in accordance with the Bicycle NSW ride leader training program.
Publicity Officer’s Report – Jim Florence
SCR articles continuing. Please keep photos coming. Peter Cassar will provide reports to Jim to pass on to BNSW.
Ride Coordinator’s Report – Verne Mutton
Verne not present.
Welfare Officer’s Report – David McCorkell
Herbert Frey recently underwent surgery and is recovering.
General Business
Illawarra Shoalhaven Active Transport Taskforce (ISATT) – Ed Proudfoot
On Tuesday November 1st at 10.30am I represented Shoalhaven Bicycle User Group (SBUG) at the ISATT meeting, with a guest speaker Lauren Pearsen.
Lauren a passionate cyclist had completed a PHD on Active Travel, with a view to making compelling arguments to local councils to include in their budgets more spending on Active Transport, based around cycling. Our BUG rides and membership numbers were also discussed.
Peter Cassar will email Scott Wells (SCC) regarding council funding of projects.
Ed will attend another online meeting next month.
Away Ride to Bermagui/Tilba Tilba
Discussion about scheduling this event next year. Wayne has volunteered to plan the event.
WhatsApp group for SBUG – Jim Florence.
Discussion about the need for, and the usage of such a group. The group set up for Cootamundra worked well. It was decided that a group could be set up for individual events as needed.
Signalling and Courtesy – Monika Palczewski
Monika had previously expressed concern that riders were not warning others of hazards on the road and not making known their intentions whilst riding. Monika noted that Wayne had addressed all riders at Cootamundra on the first morning regarding their responsibilities and riding safely.
Punctuality – Jan Van Duin
Concerns that too often people are not arriving at the start point of rides early enough. Riders should arrive 15 min early to ensure they are ready to ride at the appointed start time.
Road and Ebike mix – John Penkaitis
John opened a discussion on bikes and ebikes riding together in a group. He felt the SBUG rides had changed and that they are not being ridden as a group but rather as individuals strung out along the road. The discussion included different rider abilities and that this is why we have regular regroup stops.
Rider Responsibilities – Janet Jolly
Janet opened a discussion regarding injured riders and assessing their ability to continue on the ride. The ride leader should take responsibility for all safety issues that arise on a ride. Wayne will send out information to all ride leaders.
NSW MTB Championships held this week at Forest Rd – David McCorkell
AGM Minutes – David McCorkell
David wants an addendum added to this year’s AGM minutes. He is concerned that the Jindabyne trip in February was not mentioned and that Sharon Whittaker’s efforts in organising the trip and rides were not recognised. A discussion took place regarding the legalities of adding an addendum to past minutes. David will provide documentary evidence that this is possible.
For reference – The Social Secretary in her AGM report listed the Mudgee and Oberon trips as social activities for the year.
Next Meeting: 7pm on 6/12/22 at The Bomaderry Bowling Club.
Minutes of the General Meeting held at The Bomaderry Bowling Club 04 October 2022
General Meeting Opened 7.00pmChair
Peter Cassar
Present
Wayne Beckenham, Kathy Beckenham, John Van Duin, Jan Van Duin, Trish Cassar, Gary Catt, Monika Palczewski, Julie Bourke, David McCorkell, Peter McLean, Mel Gillott, James Florence, Ed Proudfoot, Michael Strachan, Les Cornish, Anne Cornish, John Wooster.
Apologies
Peter Hewlett, Richard Dwyer, Dawn Chamberlain, Michele Bills, Ross McLelland
President’s Opening Address
Peter Cassar opened the meeting and requested that agenda items be sent to the secretary one week before the meeting. This is to allow for committee consultation to respond to a member question in a timely and coordinated manner. Mel Gillott questioned this asking what if an item was sent two days before the meeting or two hours before the meeting. Mel also questioned whether this was constitutional. Peter restated the above and provided an opportunity for any other business to be included at the end of ‘General Business’ for unscheduled, late notice matters to be raised.
Previous Minutes
Motion: That the minutes of the previous meeting be accepted.
Proposed: Mel Gillott
Seconded: Jim Florence
Carried unanimously
Business Arising from the Previous Minutes
nil
Correspondence
Email from David McCorkell re Jindabyne Trip
Email acknowledgement from Berry to Bomaderry upgrade that they have passed on Peter Cassar’s email re maintenance of shoulders.
Treasurer’s Financial Reports – Anne Cornish
General Account Bendigo Bank Previous Balance at 1/9/22 | 3812.14 | |
Income: | ||
Interest | 0.03 | |
Membership fees | 10.00 | |
10.03 | 3822.17 | |
Expenses: | ||
BBC Room hire | 30.00 | |
3 guests for 25th Dinner @ $55 | 165.00 | |
Vases for 25th | 33.00 | |
Trophy | 55.00 | |
Certificates | 26.75 | |
309.75 | ||
Current Balance at 1/10/22 | $3512.42 |
Motion: That the Treasurer’s financial report be accepted.
Proposed: Kathy Beckenham, Seconded: Gary Catt, Carried unanimously
Social Co-ordinator’s Report – Dawn Chamberlain
Social Account Bendigo Bank Previous Balance at 4/9/22 | 245.31 | |
Income: | ||
Interest | 0.00 | |
25th anni dinners 50 @ $55 | 2750.00 | |
A. McFeeters late | 55.00 | |
Txf from Main acct for 3 guests @ $55 | 165.00 | |
Xmas Party P.Steele 2 @ $50 | 100.00 | |
3070.00 | 3315.31 | |
Expenses: | ||
Nowra Ex Serv 25th | 2915.00 | |
A.McFeeters refund | 55.00 | |
2970.00 | ||
Current Balance at 1/10/22 | $345.31 |
Motion: That the Social Co-ordinator’s financial report be accepted.
Proposed: Jim Florence, Seconded: Trish Cassar, Carried unanimously
On the 28/9/2022 the 25th Silver Anniversary 3 course celebratory dinner was held in the Stableford function room at Worrigee Sports Club. I would like to thank the subcommittee comprising of Wayne Beckenham, Anne Cornish, Mel Gillot, Jim Florence, and Peter Hewlett for all their help in organising the night. Forty eight (48) members plus Mayor Amanda Findley, Councilor Evan Christen, and CEO Peter McLean of Bicycle NSW attended the event. Many positive comments about the venue and quality of the food were heard on the night.
Due to wet weather the planned BBQ sausage sizzle at Moona Moona Creek, Huskisson for 29/9 was cancelled, but will be rescheduled.
Membership Secretary Report – Wayne Beckenham
We currently have 110 members who have renewed or joined our group for 2022/23.
Website Manager’s Report – Wayne Beckenham
The updating of the SBUG History is nearing completion and is expected to be back on the website
soon. It covers our group’s history of major events, office bearers and significant milestones dating
back to the group’s inception in September 1997.
The SBUG rides calendar is currently up to date to the end of December 2022 but changes to rides can
happen at any time so remember to check the calendar before attending a ride.
Ride Leader Training
An email was sent to all members asking for expressions of interest from riders wishing to participate in another ride leader training course to be held on 4th or 11th December 2022.
We currently have six (6) candidates for the course. If more people show interest, we will need to run another course at a later date. The course will be conducted in accordance with the Bicycle NSW ride leader training program. It will be conducted locally, in Bomaderry, facilitated by our master ride leader, assisted by a number of our current ride leaders. We need five (5) existing ride leaders to assist as “actors” in various scenarios on the assessment rides. We will be starting around 8:00am and should finished around mid-afternoon. Lunch and morning tea will be provided. Please contact me if you are available to assist.
Publicity Officer’s Report – Jim Florence
Reports in the SCR as normal. There will be an item in tomorrow’s edition reporting on the 25th celebrations and also in the BNSW Newsletter.
Ride Coordinator’s Report – Verne Mutton
Verne not present
Welfare Officer’s Report – David McCorkell
Max Long was visited recently after having both knees replaced. He was able to answer the door and was in good spirits.
Peter Lawrence was injured in a cycling accident recently on a non-SBUG ride. Trying to find out more.
General Business
Cootamundra Trip – Ride plans need investigation and documenting + social activities and dinners. The committee has taken on this project.
Active Transport Task Force – Ed Proudfoot is our rep on this group. Their first online meeting is next month.
UCI World Championships – Thanks to Mel for organising this ride and event viewing. PC believes the ride up Mt Kiera could be scheduled as a BUG ride in the future.
Sausage Sizzle – The sausage sizzle and combined ride that was cancelled last week has been rescheduled for Thursday 20th October 2022. Notice to follow.
Meeting with Rob Stokes – BNSW CEO Peter McLean arranged a meeting with the minister for Active Transport. Peter Cassar and Ed Proudfoot represented the SBUG. Rob Stokes was very keen to hear about active transport projects that he had approved funding for, come to fruition.
Away Rides for next year – The committee decided last July to ask for proposals for away rides for next year from the membership. The committee would then decide on the best destination. The GUIDELINES FOR PLANNING TRIPS AWAY can be found under the Forms tab on the SBUG website. The proposal should include details such as the destination, number of days, accommodation, number of rides, ride difficulty, MTB or road rides. Please send proposals to mailto:shoalhavenbug@gmail.com.
25th Celebration – General comments that it was a very enjoyable night. There were some problems on the night with the venue’s organisation. Dawn will compile a list of problems and the committee will discuss an appropriate action.
Meeting closed at 7.47pm
Next Meeting: 7pm on Tuesday 1st November 2022 at The Bomaderry Bowling Club
Minutes of the General Meeting held at The Bomaderry Bowling Club 6th September 2022
General Meeting Opened 5.22pm
Chair
Peter Cassar
Present
Anne Cornish, Dawn Chamberlain, Mell Gillott, Peter Hewlett, Trish Cassar, Wayne Beckenham, Kathy Beckenham, Denis Elford, Monica Palczewski, Julie Bourke, David McCorkell, Richard Dwyer, Ed Proudfoot, Peter McLean, Michell Bills, Naomi Spencer, Alan Robinson.
Apologies
John Wooster, Jim Florence, Peter Lawrence, Tom McDonald, Barry Cruwys, Janet Jolly, Michael Strachan, Nina Strachan, Ross McLelland, Karen Davis.
Previous Minutes
Motion: That the minutes of the previous meeting be accepted.
Proposed: Dick Dwyer
Seconded: Anne Cornish
Carried unanimously
Business Arising from the Previous Minutes
nil
Correspondence
Email from SCC re Safety Ride
Email from George Takacs re Illawarra Shoalhaven Active Transport Taskforce
Email from BNSW re MOU
Treasurer’s Financial Reports – Anne Cornish
General Account Bendigo Bank Previous Balance at 2/8/2022 | 3874.71 | |
Income: | ||
Interest | 0.03 | |
Membership fees C.Wilmotte | 10.00 | |
Membership fees F.Gie | 10.00 | |
Denise Evans | 20.00 | |
40.03 | 3914.74 | |
Expenses: | ||
J&C Florence Scanning | 61.60 | |
J Wooster First Aid course | 11.00 | |
Bomaderry BC Room hire | 30.00 | |
102.60 | ||
Current Balance at 6/9/2022 | $3812.14 |
Motion: That the Treasurer’s financial report be accepted.
Proposed: Anne Cornish
Seconded: Dawn Chamberlain
Carried unanimously
Social Co-ordinator’s Report – Dawn Chamberlain
Social Account Bendigo Bank Previous Balance at 2/8/2022 | 245.29 | |
Income: | ||
Interest | 0.02 | |
25th Dinner 36 x $55 | 1980.00 | |
1980.02 | 2225.31 | |
Expenses: | ||
nil | ||
Current Balance at 6/9/2022 | $2225.31 |
Motion: That the Social Co-ordinator’s financial report be accepted.
Proposed: Anne Cornish
Seconded: Peter Hewlett
Carried unanimously
Membership Secretary Report – Wayne Beckenham
As for AGM
Website Manager’s Report – Wayne Beckenham
As for AGM
Publicity Officer’s Report – Jim Florence
As for AGM
Ride Coordinator’s Report – Peter Hewlett
As for AGM
Welfare Officer’s Report – David McCorkell
As for AGM
General Business
- Cootamundra trip to be discussed at next Executives committee meeting 20 September
- 25th Anniversary dinner. More people needed to attend the dinner. Dawn to email Julie Bourke with Anniversary dinner details to post on Facebook inviting interested members of the public to the event. Ride leaders to announce pre ride to remind interested members of upcoming event and to pay and book for the dinner.
- Callala Triathlon 17 December. 4 teams of SBUG members have registered for the 20km ride, 5km run and 750m swim. Mel to organise a pretrial day event inviting other members to join in.
- UCI Road Cycling World Championships 25 September 2022. Mel to organise a location to view this race.
- 2022 Safety Ride. Mel to organise.
- BNSW MOU to be discussed at next Executives meeting.
- Illawarra Shoalhaven Active Transport Task Force to be discussed at next Executives meeting
There being no further business meeting closed 5.47pm.
Next Meeting: 5pm on Tuesday 4th October 2022 at The Bomaderry Bowling Club
Minutes of the Annual General Meeting held at The Bomaderry Bowling Club 6th September 2022
General Meeting Opened at 4.35pm
Chair
Sharon Whittaker
Present
Anne Cornish, Dawn Chamberlain, Mell Gillott, Peter Hewlett, Trish Cassar, Wayne Beckenham, Kathy Beckenham, Denis Elford, Monica Palczewski, Julie Bourke, David McCorkell, Richard Dwyer, Ed Proudfoot, Peter McLean, Michell Bills.
Apologies
John Wooster, Jim Florence, Peter Lawrence, Tom McDonald, Barry Cruwys, Janet Jolly, Michael Strachan, Nina Strachan, Ross McLelland, Karen Davis.
Business Arising from the Previous Minutes
nil
President’s Report – Sharon Whittaker
No report from Sharon as reporting from the active committee would suffice. Announced to meeting that she will not be re-standing as president and she thanked committee and members for their assistance throughout the year.
Treasurer’s Financial Reports – Anne Cornish
General Account Bendigo Bank | |||||||||
Income | Expenses | ||||||||
Interest | M’ship | Shirts | Refund | Welfare | Social | Internet/Service NSW |
Stationary
|
Rent | |
Sep | 0.04 | 60.00 | |||||||
Oct | 0.04 | 20.00 | 50.00 | ||||||
Nov | 0.04 | 905.50 | 48.00 | ||||||
Dec | 0.04 | 10.00 | |||||||
Jan | 0.03 | 40.00 | |||||||
Feb | 0.03 | 250.00 | 26.56 | ||||||
Mar | 0.03 | 200.00 | 64.74 | ||||||
Apr | 0.03 | ||||||||
May | 0.03 | 50.00 | 55.00 | 30.00 | |||||
Jun | 0.03 | 850.00 | 129.44 | 450.00 | 30.00 | ||||
Jul | 0.03 | 170.00 | 55.00 | 100.00 | 84.99 | 116.00 | |||
Aug | 0.03 | 40.00 | 11.00 | 61.60 | 30.00 | ||||
Total | 0.40 | 1240.00 | 160.00 | 200.00 | 294.18 | 1451.49 | 298.00 | 88.16 | 206.00 |
Total Income | 1600.40 | Total Expenses | 2337.83 | ||||||
Opening Balance | $4549.57 | ||||||||
Income Total | $1600.40 | ||||||||
Expenses Total | $2337.83 | ||||||||
Closing Balance | $3812.14 |
Social Account Bendigo Bank Previous Balance at August 2020 | 245.25 | ||||||
Income | Expenses | ||||||
Interest | Membership to transfer | Entertainment Xmas Party | Transfer Membership | Entertainment Xmas Party | |||
Sep | 0.01 | 245.26 | |||||
Oct | 30.00 | 638.00+2392.00 | 30.00 | 3030.00 | 245.26 | ||
Nov | 245.26 | ||||||
Dec | 0.01 | 245.27 | |||||
Jan | 245.27 | ||||||
Feb | 245.27 | ||||||
Mar | 245.27 | ||||||
Apr | 0.01 | 245.28 | |||||
May | 245.28 | ||||||
Jun | 0.01 | 450.00 | 150.00+300.00 | 245.29 | |||
Jul | 245.29 | ||||||
Aug | 0.02 | 1980.00 | 2225.31 | ||||
Total | 0.06 | 30.00 | 5460.00 | 30.00 | 3480.00 | $2225.31 |
Motion: That the Treasurer’s financial reports be accepted.
Proposed: Anne Cornish
Seconded: Dawn Chamberlain
Carried unanimously
Social Co-ordinator’s Report – Dawn Chamberlain
A brief recount of the past 12 months social adventures are –
Ride away to Mudgee
Xmas Party 2021
Aust. Day BBQ
Ride away to Oberon
4 Potluck dinners. Thank you Mel & Liz, Jill & Vern, and Peter McLean for hosting it twice.
Kayaking adventures 3 or 4, more to come.
and a very funny afternoon Go-Karting!
More adventures to follow in the coming 12months, with our 25th Anniversary Dinner on 28/9, and BBQ on 29/9/22 followed by our Ride Away to Cootamundra and Christmas Party.
Please don’t be shy to volunteer to host a Potluck Dinner or suggest an outing.
Membership Secretary Report – Wayne Beckenham
Looking back at the last seven (7) years of membership records SBUG membership has had a small
increase most years.
In 2015/16 we had 69 members
In 2016/17 we had 70 members
In 2017/18 we had 82 members
In 2018/19 it was 90 members
In 2019/20 it was 91 members
In 2012/21 it was 109 members
Last year, 2021/22, the figure was 115 members and so far, this year we have 111 members with a few
members from last year yet to renew.
Website Manager’s Report – Wayne Beckenham
In the last few months, the SBUG website has been undergoing some updates to the SBUG History
and recovering all our General Meeting minutes.
The history is presently being reviewed and updated with current details and information from early
meeting minutes. Jim Florence and David McCorkell have been working on this project and expect it
to be back on the website soon.
All the old SBUG meeting minutes, some in varying digital forms and other in paper form have now
been recovered and converted to PDF files. Only the most recent couple of years of minutes are now
displayed on the website and the remainder, dating back to our first meeting in September 1997, have
been saved in an archive folder on the SBUG Google Drive. These files can be easily accessed by our
secretary.
Three new documents have been added to the website under the Forms tab this year.
- Ride procedures and Guidelines
- Ride Leaders Pre-ride Checklist and
- Guidelines for Planning Trips Away.
As previously copies of the SBUG Ride Registration Sheet and the Incident Report Form can also be
printed from the Forms tab on the website. News items and tips on safe riding are also being added to
the Home page periodically.
The SBUG rides calendar is currently up to date to the end of December 2022 but changes to rides can
happen at any time so remember to check the calendar before attending a ride.
The website usage statistics are showing that during the Covid lock downs the usage of our website
increased by 52% over the previous year. This has now dropped back to 31% but it is still an increase
over the previous year. In 2020/21 we had an average of 155 visits per week. Last year, 2021/22 we
had an average of 203 visits per week. It is good to see that people are still visiting the website in
increasing numbers.
Ride Leader Training – Wayne Beckenham
Our ride leaders have generally been leading their rides well over the last twelve months. Thanks to the
ride leaders who have filled in when others have been away. On a couple of occasions, we have had to
cancel advertised (official) rides due to lack of a ride leader. These rides then become Social rides (not
sanctioned by BNSW) and as such, our SBUG group is not covered under BNSW insurance for any
claims that may arise from the ride.
An email will be sent out soon asking for expressions of interest from members wishing to participate
in another ride leader training course later this year. Currently there are three people interested in
participating but it would be good to have a few more. The course will be conducted in accordance
with the Bicycle NSW ride leader training program. It will be conducted locally and facilitated by our
master ride leader, assisted by a number of our current ride leaders.
Publicity Officer’s Report – Jim Florence
This year’s publicity continued on a weekly basis with the South Coast Register. The report is published in the What’s on in Sport section which unfortunately does not allow for photographs. We are restricted on space so rather than let the SCR cull what they think is unnecessary I limit the report to details of the next Sunday and Thursday rides as they vary and refer to our website for details of all other rides. I have continued doing a generic report in the SCR for the Thursday Ride as the Thursday ride leaders prefer that non-members contact them if they want details of the ride.
A Weekly report is sent to all members which is the same as the SCR report plus a lot more detail including photos and reports of previous Sunday and Thursday rides and other news and changes. Thanks to all those who supply photographs and to the Sunday and Thursday ride leaders for sending me the ride reports of the previous and next week’s rides.
Next Year I would also like to include reports of our away rides not only for our weekly report but for on forwarding to Bicycle NSW for their newsletter. This will mean if I am not on the away ride, I will need someone to do the report for me.
Ride Coordinator’s Report – Peter Hewlett
I would like to thank all ride leaders for volunteering to do this important job. Also, a thanks to those that come to help make the 6 monthly lists of Sunday rides.
We now have more rides than ever before, Monday ride to Berry for coffee. Wednesday two rides, one starting at the beginning of the cycle track at 8.00am, and the second ride starting at the Fall’s Creek Fire Station at 8.30am. Thursday is a different mountain bike ride each week thanks to Richard Dwyer. Saturday again there are two rides, the old favourite to Greenwell point and the Parma Road ride.
Recently one of the riders was unlucky to catch his front wheel in a gap on the concrete deck on the bridge over Falls Creek. He fell from his bike and hurt his hand, he seemed quite dazed and he was given first aid at the scene and an ambulance was called to take the patient to hospital.
Overall, I believe it has been a year of mostly accident-free cycling.
I would like to thank Wayne Beckenham for his assistance in organizing the rides list onto the Shoalhaven BUG website.
It is pleasing to note there are more than 100 riders in the club now and the number of electric assist bikes keeps growing
Membership Fees
Motion: That SBUG membership fees remain the same for the next year at $10.00 per annum but to be reassessed at next AGM 2023
Moved: Wayne Beckenham
Seconded Peter Hewlett
Carried unanimously.
The chair, Sharon, declared all committee positions vacant and as she was not standing for election conducted elections for the 2021/2022 SBUG committee.
Position | Nominee | Nominator | Seconder |
President | Peter Cassar | Anne Cornish | Mel Gillott |
Vice President | Mel Gillott | Anne Cornish | Dawn Chamberlain |
Secretary | John Wooster | Wayne Beckenham | Dawn Chamberlain |
Membership Secretary | Wayne Beckenham | Peter Hewlett | Anne Cornish |
Treasurer | Anne Cornish | Dawn Chamberlain | Peter McLean |
Publicity | Jim Florence | Julie Bourke | Michelle Bills |
Ride Co-ordinator | No nominee | ||
Social Co-ordinator | Dawn Chamberlain | Dick Dwyer | Dennis Elford |
Committee | Ed Proudfoot | Anne Cornish | Dawn Chamberlain |
Committee | Michelle Bills | Peter Cassar | Anne Cornish |
Committee | Julie Bourke | Mel Gillott | Peter Cassar |
All nominees accepted their nominations and as there were no other candidates nominated, were declared winners.
Meeting closed at 5.30pm
Next AGM on Tuesday 5th September 2022 at The Bomaderry Bowling Club