Meeting Minutes

Minutes of the General Meeting held at The Worrigee Sports Club 01 August 2023

General Meeting Opened 7.00pm

Chair

Peter Cassar

Present

Anne Cornish, James Florence, Tom McDonald, Les Cornish, Mel Gillott, Monika Palczewski, John Penkaitis, Gary Catt, Sharon Whittaker, Trish Cassar, Dennis Elford, Kathy Beckenham, Dawn Chamberlain, Wayne Beckenham, Peter McLean, Janet Jolly, Ed Proudfoot, Michael Strachan, Nina Strachan, Richard Dwyer, John Wooster.

Apologies

Peter Hewlett, Barry Cruwys, Jan Van Duin, John Van Duin, Verne Mutton

Previous Minutes

Motion: That the minutes of the previous meeting be accepted.

Proposed: Ed Proudfoot

Seconded: Jim Florence

Carried unanimously.

Business Arising from the Previous Minutes

Email sent to all members re Cycling Without Age

Correspondence

Email from BNSW re Ride Leader Training

Email from Paul Taylor re Ride Wollongong

Email from David Martin BNSW Master Ride Leader re Ride Leader Re Assessment Guidelines

Treasurer’s Financial Reports – Anne Cornish

 

General Account Bendigo Bank Previous Balance at 4/7/2023 3548.60
Income:
Interest 0.03
Membership fees x 22 220.00
Transfer from Social 10.00
230.03 3778.63
Expenses:
BBC room hire 30.00
Current Balance at 1/8/2023 $3748.63

 

Social Account Bendigo Bank Previous Balance at 4/7/2023 294.85
Income:
0.00
Expenses:
Transfer to general acct 10.00
Current Balance at 1/8/2023 $284.85

Motion: That the financial reports be accepted.

Proposed: Anne Cornish

Seconded: Dawn Chamberlain

Carried unanimously

Social Co-ordinator’s Report – Dawn Chamberlain

A well attended Xmas in July morning tea was hosted by Dawn at her house.

Alana Puru is holding a potluck dinner at Judi Puru’s house on Sat 6th Aug and BUG members are invited. An email has been sent with details

We need to book the room at Shoalhaven Heads Bowling Club for our Xmas Party.

Motion: That the club pays $150 for room hire at SHBC.

Proposed: Dawn Chamberlain

Seconded: Anne Cornish

Carried Unanimously

Membership Secretary Report – Wayne Beckenham

SBUG membership renewals for 2023/2024 were due last Saturday, 1st July 2023. To date 107 people have renewed their membership for this year. We received a payment from a “Joseph Gjedsted” without a membership application form. If anyone knows him, can you please ask him to contact me. Without his details I can’t contact him. We also have one payment without a name. If anyone thinks they paid several weeks ago but have not yet received a welcome email and new membership card, please contact me.

Renewing members are NOT required to fill out a membership application form unless any of their contact details have changed, they are only required to pay the $10.00 membership fee into the SBUG account. Only NEW members need to fill out a membership application form, which can be found on our website, and then pay the membership fee. Our SBUG members email list has been updated to only include paid up members. Those who haven’t renewed will cease to receive the weekly rides reports and other information from our committee. 17 people who were members last year have yet to renew membership.

Website Manager’s Report – Wayne Beckenham

Currently the website seems to be working OK, no issues have been reported to me lately.

Master Ride Leaders Report – Wayne Beckenham

Ride Leader Meeting-

We will be sending out an email in the next few days regarding a ride leader meeting and get-together over coffee. It will be an opportunity for our ride leaders to discuss any issues or suggestions they may have for improving our ride leading.

Ride Leader Reassessment-

Some of our ride leaders were accredited by BNSW ride leader training as far back as 2005. In 2021 a new ride leader manual and training course was developed. 8 of our ride leaders have done the new course.

I had a recent discussion with BNSW master ride leader, David Martin, who was one of the authors of the new ride manual, regarding BNSW proposed ride leader reassessment process. The draft guidelines state that “Accredited Bicycle User Groups, as independent entities, are responsible for ensuring the on-going competence of their Ride Leaders. Ride Leader reassessment should be part of a BUG’s risk management system.”

Jim Florence and I are currently planning a short refresher theory course followed by ride leading assessment rides, for the 12 ride leaders who were trained prior to 2021. An email will be sent out soon regarding a suitable date and location for this refresher course. All of our ride leaders are welcome to attend the refresher if they desire. Each of the ride leading assessments rides will be carried out on one of our normal weekly rides with a master ride leader observing and giving feedback after the ride.

Publicity Officer’s Report – Jim Florence

Thanks to all for the constant flow of photos sent to me for the weekly report. Keep sending them.

Ride Coordinator’s Report – Verne Mutton

Verne not present.

Welfare Officer’s Report – Estelle Burgess

Dick Dwyer is up and about bright and cheerful no complications all good news.

Early days for Peter Steel. Feeling a little tender enjoying the sunshine and catching up on some good reading.

We wish them both a speedy recovery.

General Business

  • Ride proposed by Sharon and scheduled for 8th October – Ulladulla to Western foreshore Burrill Lake return. Approximately 30km. Sealed roads/cycle ways/fire trails/single tracks. Easy pace. Meet at Ulladulla Harbour carpark. Lunch at local cafe after ride.
  • Steve Pryn and Karen Davis have documented the Thursday rides including difficulty ratings. We thank them for undertaking this major work.
  • Combined ride on Sun 15th Oct will include a progressive dinner. Starters at Sharon’s, Mains at Max’s and desert at Bill’s. More details closer to the date.
  • New meeting venue at Worrigee. Thanks to Jim Florence for pursuing this free venue. A table of 16 was booked in the bistro which is about the right number. This will be booked by JW each month.
  • An article in the latest Open Road was highlighted by Dawn, regarding research into devices to be fitted to cars to detect cyclists approaching from behind.
  • AGM next month. All positions will be declared vacant. Please consider how you can support the club.
  • Les Cornish is celebrating his 80th birthday on 20th December and would like to mark the event with an 80km ride including coffee and lunch breaks. More details closer to the day.
  • Ed Proudfoot suggested a jumper (not for riding) be made up with the club logo on the chest. No interest from others at the meeting.
  • Away Rides. John Penkaitis waxed lyrical of past rides in Mudgee and Canowindra and that we should try and do more. It was pointed out that any member is welcome to organise such trips and there is a guide on the website to assist in planning an event. Guidelines for planning SBUG trips away

Meeting closed 7.52pm

The AGM will be held on Tuesday 5th September 2023 at 6.30pm at The Worrigee Sports Club. The monthly general meeting will follow on afterwards.

Minutes of the General Meeting held at The Bomaderry Bowling Club 04 July 2023

General Meeting Opened 7.00pm

Chair

Mel Gillott

Present

Anne Cornish, Dawn Chamberlain, Les Cornish, Monika Palczewski, Gary Catt, Richard Dwyer, Peter McLean, Janet Jolly, Kathy Beckenham, Wayne Beckenham, John Wooster.

Apologies

Peter Hewlett, James Florence, Peter Cassar, Trish Cassar, Barry Cruwys, Julie Bourke, Ed Proudfoot.

Previous Minutes

Motion: That the minutes of the previous meeting be accepted.

Proposed: Dawn Chamberlain

Seconded: Kathy Beckenham

Carried unanimously.

Business Arising from the Previous Minutes

nil

Correspondence

Email Replies from 3 councilors re PC’s Deliver Program Operational Plan (DPOP) feedback

Email from Paul Taylor re Cycling without age

Email from SCC re Draft Delivery Program & Operational Plan (2023-24) Response to Submission – 72348E

Email from SCC re Bollard Compliance DPOP update

Treasurer’s Financial Reports – Anne Cornish

 

General Account Bendigo Bank Previous Balance at 6/06/2023 2708.58
Income:
Interest 0.02
Membership fees $10 x 87 870.00
870.02 3578.60
Expenses:
BBC Room hire 30.00
Current Balance at 4/07/2023 $3548.60

Motion: That the Treasurer’s financial report be accepted.

Proposed: Anne Cornish

Seconded: Dawn Chamberlain

Carried unanimously

Social Co-ordinator’s Report – Dawn Chamberlain

SBUG Social Account Bendigo Bank Balance Sheet: $294.85, no movement

We went Ten Pin bowling last week (27/6/23) Les, Anne, Monika, Gary, Kathy Beckenham, Peter McLean, Janet and her friend attended. We were divided into two teams. Numerous strikes & spares were attempted and some achieved. Then we went to Again and Again Cafe for an early lunch.

I plan to book our Christmas venue soon, is everyone happy to go back to the Shoalhaven Heads Bowling Club on a Thursday night when it’s less expensive? Are there any volunteers to help organise.

Christmas party – a suggestion has been made for a games night.

Any suggestions for a social outing in July or August? Let me know tonight or ring me this week. Max Long has suggested a progressive dinner.

A sub committee was formed comprising of Dawn Chamberlain, Peter McLean, Janet Jolly and Julie Bourke (in absentia) to organise the Christmas party.

Membership Secretary Report – Wayne Beckenham

SBUG membership renewals for 2023/2024 were due last Saturday, 1st July 2023. Another reminder on

renewals will be emailed to all members again in a couple of weeks. To date 88 members have renewed their membership for this year. We have also received payments for 3 new members but have not yet received their membership application forms.

Renewing members are NOT required to fill out a membership application form unless any of their contact details have changed, they are only required to pay the $10.00 membership fee into the SBUG account. Only NEW members need to fill out a membership application form, which can be found on our website, and then pay the membership fee. Remember that at the end of this month those who haven’t renewed will cease to receive the weekly rides reports and other information from our committee.

This year a document titled “Hand Signals, Verbal Commands and Ride Etiquette” was sent to all

members when they renewed their SBUG membership. Have members found this information

worthwhile?

Website Manager’s Report – Wayne Beckenham

Currently the website seems to be working OK, no issues have been reported to me.

Master Ride Leaders Report – Wayne Beckenham

We will be holding a ride leader meeting soon, date to be decided, as a refresher course and to discuss

any issues or ideas for improving our ride leading.

Publicity Officer’s Report – Jim Florence

Nil – Jim not present

Ride Coordinator’s Report – Verne Mutton

Verne not present. A ride planning meeting has been held and Sunday rides decided for the next 6 months. Dick is working on Thursday rides and trying to get a seasonal rotation going.

Welfare Officer’s Report – Estelle Burgess

Estelle not present but reports everyone is healthy.

General Business

  • Cycling Without Age – SBUG member Paul Taylor is involved with this group in the Illawarra. They use trishaws to take the elderly on rides. They are fundraising to purchase a new trishaw and are asking SBUG and members for donations. After much discussion it was decided that the SBUG would not donate but we encourage our members to donate. Action: JW to email all member with details
  • BNSW Spring Cycle has been cancelled due to organisational issues.
  • Gong Ride is on the 5th November with our Canberra Trip starting the following day.
  • Bollards and DPOP – Wayne received a reply from Council to his queries regarding the DPOP funding for compliance upgrades of shared user path (SUP) bollards and provision of more SUPs. Funding has been included in the 2023/24 budget for all four Council areas as proposed in the draft capital works program.
  • Trips Away – Monika passed on that John Penkaitis loves the trips away and wants to do more next year. It was pointed out that any member can propose and organise a trip. There is a Guideline for Planning Trips Away document available under the Forms tab on the SBUG website.

Next Meeting: 7pm on Tuesday 4th August 2023 at The Bomaderry Bowling Club

Minutes of the General Meeting held at The Bomaderry Bowling Club 06 June 2023

General Meeting Opened at 1915

Chair

Peter Cassar

Present

Anne Cornish, Dawn Chamberlain, Trish Cassar, Karen Davis, Steve Pryn, Dennis Elford, James Florence, Keith Jay, Les Cornish, Jan Van Duin, John Van Duin, Peter Hewlett, Rhonda Mottram, Warwick Mottram, Richard Dwyer, Michael Strachan, Nina Strachan, Julie Bourke, Peter McLean, Janet Jolly, Wayne Beckenham, Kathy Beckenham, Mel Gillott, Ed Proudfoot, John Wooster.

Apologies

Barry Cruwys

Previous Minutes

Motion: That the minutes of the previous meeting be accepted.

Proposed: Mel Gillott, Seconded: Les Cornish, Carried unanimously.

Business Arising from the Previous Minutes

nil

Correspondence

BNSW Affiliation

Shoalhaven Share Paths – Dangerous Bollard Review (Council Ref: D22/276503)

SCC – PAMP review

WB – PAMP review

PC Conjola Bike Day

Illegal E-Bikes being used on SBUG organised rides FAO CEO BNSW

DPOP Feedback and Copy to all Councillors

Acknowledgement 72348E_1 – Draft Delivery Program Operational Plan & Budget 2023_24 – Response to Submission.pdf

Treasurer’s Financial Reports – Anne Cornish

 

General Account Bendigo Bank Previous Balance at 2/5/2023 2738.56
Income:
Interest 0.02
Expenses:
BBC room hire 30.00
Current Balance at 6/6/2023 2708.58

 

 

Social Account Bendigo Bank Previous Balance at 2/5/2023 284.84
Income:
Interest 0.01
Cath Bennett Membership payment – to be transferred to main acct 10.00
Expenses:
0.00
Current Balance at 6/6/2023 294.85

Motion: That the Treasurer’s financial reports be accepted.

Proposed: Dawn Chamberlain, Seconded: Julie Bourke, Carried unanimously

 Social Co-ordinator’s Report – Dawn Chamberlain

No forward events scheduled.

Christmas party to be organised and working party to be formed.

Membership Secretary Report – Wayne Beckenham

We currently have 121 members who have renewed or joined our group for 2022/23. SBUG membership renewals for 2023/2024 are due on Saturday, 1st July 2023. Information on renewals was emailed to all members last weekend and 40 members have already renewed their membership.

A new document titled “Hand Signals, Verbal Commands and Ride Etiquette” was added to the website in April this year. The information is from the ride leader training manual and is a summary of things that all riders should practice on our rides. As well as having this on the website we are sending the information to all members when they renew their SBUG membership.

Website Manager’s Report – Wayne Beckenham

Currently the website seems to be working OK, no issues have been reported to me.

Master Ride Leaders Report – Wayne Beckenham

We now have 21 active ride leaders with the addition of Dennis Elford. Dennis started the course over a year ago, and completed a review of the training modules with MRLs Jim Florence and myself last week. He led his first official ride last Thursday, North Nowra to Bundanon and return. We had 17 riders for the challenging, hilly, 38km ride which Dennis led exceptionally well. Congratulation Dennis!

Publicity Officer’s Report – Jim Florence

The email is going out each week. I’m getting lots of photos sent to me each week. Please include names with the photos. A report of the Conjola event was sent to BNSW, hopefully to be included in their newsletter.

Ride Coordinator’s Report – Verne Mutton

There will be a 1-hour meeting at the Mutton residence on Wednesday 7th June at 3 pm to decide on the next 6 months of Sunday rides up until the end of December. A 6-month suggested ride schedule with ride descriptions will be prepared for meeting participants.

Ride descriptions for Thursday MTB rides are now being entered weekly into the ride calendar. These ride descriptions are being collated and, in the future, it is hoped to have meetings to decide 6 months of rides in advance.

Communication with ride leaders has been going well.

Welfare Officer’s Report – Estelle Burgess

nil

General Business

  • Illegal ebikes – PC read out info from TfNSW defining legal ebikes. https://roadsafety.transport.nsw.gov.au/stayingsafe/bicycle-riders/petrol-powered-bicycles.html. He had also made enquiries with BNSW and received a reply from CEO Peter McLean, Illegal E-Bikes being used on SBUG organised rides FAO CEO BNSW. As a club we cannot condone the use of illegal ebikes on SBUG rides. All riders should ensure their bikes and equipment complies with NSW road rules.
  • Thursday Ride Planning – Richard Dwyer advised that he is sending the Thursday ride description to Jim as usual to be included in the weekly newsletter and also to Verne for inclusion in the ride calendar. Verne is working on a register of these rides, but this may take 12 months or more. Steve Pryn is working towards grading the rides.
  • Capital Works – SBUG has provided feedback (see above) regarding the DPOP to council and copied to all councillors to ensure that dangerous and non-compliant bollards as identified by SBUG in the following areas Culburra Beach to Crookhaven Heads, Callala Bay to Callala Beach, Sanctuary Point, Albatross Road Nowra and Woollamia, are removed or rectified. SCC has acknowledged receipt of our feedback and advised that the DPOP will be considered at the council meeting on 26th June, Acknowledgement 72348E_1 – Draft Delivery Program Operational Plan & Budget 2023_24 – Response to Submission.pdf .
  • DPOP also includes Bawley Pt and Callala SUP projects grant funding.
  • Dawn Chamberlain thanked Peter Cassar for the presentation of his recent Kokoda Track experience. Spontaneous acclamation from the floor.

Meeting closed at 1950.

Next Meeting: 7pm on 4th July 2023 at The Bomaderry Bowling Club

Minutes of the General Meeting held at The Bomaderry Bowling Club 02 May 2023

General Meeting Opened 7.00pm

Chair

Peter Cassar

Present

Anne Cornish, Jim Florence, Dawn Chamberlain, Les Cornish, Antonio Corral, Peter Lawrence, Sharon Whittaker, Peter Hewlett, John Van Duin, Jan Van Duin, Trish Cassar, Kathy Beckenham, Wayne Beckenham, Mel Gillott, John Wooster.

Apologies

Julie Bourke, Gary Catt, Peter McLean, Janet Jolly, Ed Proudfoot, Max Long.

Previous Minutes

Motion: That the minutes of the previous meeting be accepted.

Proposed: Jim Florence

Seconded: John van Duin

Carried unanimously.

Business Arising from the Previous Minutes

nil

Correspondence

Email from SCC re PAMP Bike Plan Review

Email from BNSW re Post election advocacy

Email from SCC re Construction on a Shared User Path at Woollamia without Council Approval

Treasurer’s Financial Reports – Anne Cornish

 

General Account Bendigo Bank Previous Balance at 4/4/2023 2820.63
Income:
Interest 0.03
Membership J Egan 10.00
Membership C Eric 10.00
20.03 2840.66
Expenses:
BBC room hire 30.00
Micromaze 50.00
Paper W Beckenham 22.10
102.10
Current Balance at 2/5/2023 $2738.56

Motion: That the Treasurer’s financial report be accepted.

Proposed: Anne Cornish

Seconded: Dawn Chamberlain

Carried unanimously

Social Co-ordinator’s Report – Dawn Chamberlain

SBUG Social Account Bendigo Bank Balance Sheet: $284.84, no movement.

A paddle was held today at Greenwell Point, followed by lunch at Greenwell Point Bowling Club

Chinese restaurant.

Bermagui ride away last week, was very enjoyable. 30 riders and 3 supporters attended, a big thank you to Wayne and Cathy for organising it and all the Ride leaders and sweeps.

No social events planned for May 2023. Stayed tuned for June 2023.

Membership Secretary Report – Wayne Beckenham

We currently have 121 members who have renewed or joined our group for 2022/23. Fiona Green

from Kiama has resigned membership as she is moving away.

Website Manager’s Report – Wayne Beckenham

Currently the website seems to be working OK, no issues have been reported to me.

Master Ride Leaders Report – Wayne Beckenham

Thanks to the ride leaders who assisted last week’s trip away at Bermagui. Mel Gillott, John Wooster, Kathy Beckenham, and I lead rides while Peter Hewlett, Nigel Holder and Richard Dwyer assisted in the role of sweeps. I was very pleased with the comprehensive pre-ride briefings by each of the ride leaders, in accordance with ride leader guidelines.

Publicity Officer’s Report – Jim Florence

Reports still going out each week to SCR and email to all members. A report on the Bermagui trip will be sent to BNSW.

Ride Coordinator’s Report – Verne Mutton

nil

Welfare Officer’s Report – Estelle Burgess

nil

General Business

  • Lake Conjola Bushfire Recovery Community Event, Sat 20th May. 5 cycling groups invited. BBQ, Raffle, 2 bands playing. Mel and Sharon to organise a ride in the area for SBUG on the day. The Greenwell Pt ride to be cancelled on the day. Wayne has supplied photographs for display. JW has supplied information sheets for SBUG and BNSW, including QR codes. Vern to update calendar. Action: Mel and Shorn to organise ride, Vern to update calendar.
  • Canberra Trip – 27 respondents. Action: JW to send out email advising the trip is going ahead and will include Alivio booking details.
  • PAMP Bike Plan – SCC is asking interested community groups to comment on the draft plan. The plan has been sent to all members asking for their input. Five members responded with twelve matters. SBUG has formed a sub-committee to compile our response and rate the individual proposals according to the SCC ratings. We need to respond by12/5/2023.
  • Bermagui Trip Away Report – Wayne Beckenham – 32 riders and 3 partners attended a three-day trip away to Bermagui last week. Rides were held each day and due to the numbers attending, rides were split into 2 groups. The rides included a short ride circumnavigating Bermagui on Wednesday afternoon, a ride to Central Tilba and back on Thursday and a coastal ride along the shared user path from Narooma to Dalmeny and return on Friday. The weather was good for all the rides. A group dinner was held at the Bermagui Country Club on Thursday evening. Several members indicated that they enjoyed the rides and the time away.
  • Bermagui Trip debrief – Comments from the floor that it was a great trip, all went well. One disappointment was the parks camp kitchen, not large enough to take our numbers. Wayne was very happy with how the rides were conducted.
  • Bomaderry Bowling Club grant – Jim Florence has done a bit of research and understands that clubs such as BBC and Worrigee give “in kind” grants (as opposed to monetary grants) to charities and community groups including allowing the use of their facilities such as meeting rooms. As you are probably aware, registered clubs by law are required to support charities and community groups. Jim will follow this up further, with the view to applying for one of these “in kind” grants to use the meeting room. Applications close in August. Action: JF to investigate.
  • Thursday ride – A member has questioned Jim Florence as to why the full details of the Thursday ride are not posted in the ride calendar. Some discussion will need to be held with the ride leader to see if this can be effected. Action: JW to check with Richard, Vern to be advised.

Meeting closed at 1937.

Next Meeting: 7pm on 6 June 2023 at The Bomaderry Bowling Club

Minutes of the General Meeting held at The Bomaderry Bowling Club 04 April 2023

General Meeting Opened 7.00pm

Chair

Peter Cassar

Present

Anne Cornish, James Florence, Peter Hewlett, Peter McLean, Janet Jolly, Michael Strachan, Dawn Chamberlain, Ed Proudfoot, Gary Catt, Les Cornish, Julie Bourke, Trish Cassar, Jan Van Duin, John Van Duin, Richard Dwyer, Kathy Beckenham, Wayne Beckenham, John Wooster.

Apologies

Mel Gillott, Sharon Whittaker, Michelle Bills

Previous Minutes

Motion: That the minutes of the previous meeting be accepted.

Proposed: Ed Proudfoot

Seconded: James Florence

Carried unanimously.

Business Arising from the Previous Minutes

nil

Correspondence

Email from BNSW re Bicycle User Group Affiliation 2023 To committee

Email from BNSW re Cycling Safety Issue – Berry to Bomaderry upgrade To committee

Treasurer’s Financial Reports – Anne Cornish

 

General Account Bendigo Bank Previous Balance at 7/3/2023 2850.61
Income:
Interest 0.02
Expenses:
BBC room hire 30.00
Current Balance at 3/4/2023 $2820.63

 

 

Social Account Bendigo Bank Previous Balance at 7/3/2023 284.84
Income:
0.00
Expenses:
0.00
Current Balance at 3/4/2023 $284.84

 

Motion: That the financial report be accepted.

Proposed: Gary Catt

Seconded: John Van Duin

Carried unanimously

Social Secretary’s Report – Dawn Chamberlain

A paddle was held today at Broughton Creek.10 souls and 9 crafts participated, followed by lunch at the Family Tree.

Next event is a ride away at Bermagui on 26th April 2023.

Membership Secretary Report – Wayne Beckenham

We currently have 120 members who have renewed or joined our group for 2022/23. Another rider has

applied for membership, but we are awaiting payment. That will bring the total membership to 121.

Website Manager’s Report – Wayne Beckenham

At present the website seems to be working OK, no issues have been reported to me. A new document

titled “Hand Signals, Verbal Commands and Ride Etiquette” is being added to the website under the

Forms tab. The information is from the ride leader training manual, pages 20 to 23, and is a summary

of things that ride leaders should all be aware of and practice on all our rides. As well as posting this

on the website we will be sending the information to all members annually when they are renewing

their SBUG membership.

Master Ride Leader’s Report – Wayne Beckenham

On Wednesday 29th March, Bicycle NSW hosted a Ride Leader Forum via a Zoom meeting. Over 65

RL’s and MRL’s from all over NSW joined the meeting and discussed a variety of topics including,

potential improvements to the RL training, on-going reassessment of existing ride leaders and risk

management systems. The forum was a good way of connecting with RL’s and hearing about things

that are working well and also areas where improvements can be made. It is intended that these

meeting will be held on a regular basis.

Publicity Officer’s Report – Jim Florence

The weekly emails are going out as usual. A report on the recent Snowy Mountains Trip was sent to members and will also be sent on to BNSW.

Ride Coordinator’s Report – Verne Mutton

Not present

Welfare Officer’s Report – Estelle Burgess

Gary has had some health issues but says he’s ok.

Peter MacLean is all good halfway through the wearing of the brace and can’t wait to get back to riding. In good spirits.

Happy Easter to all.

General Business

Lake Conjola Community Event – Sat 20th May.

Action: Wayne to organise a photo board for display.

Action: JW to generate QR code.

Insurance – Richard Dwyer asked if BUG members were covered by insurance when doing a recce ride. There is no insurance included in SBUG membership, however personal insurance cover is included in BNSW membership and covers you on any ride whether organised by BUG or a private ride.

Ed Proudfoot questioned if a Friend of Cycling group could be formed to help council with minor maintenance of the road corridor. It was stated that council would not allow any such work occurring in the road reserve.

Insurance query – Penny Howes from Illawarra Ramblers rang PC asking about eBike insurance. She stated that their insurer will no longer insure riders of eBikes. PC advised Penny of our insurers and that eBikes are included.

Maintenance and Puncture Repair Session – Positive feedback. PC will organise sessions on an annual basis.

Bermagui Trip – 26th to 28th April. Wayne reports 31 riders registered. The caravan park has been asking for full payment, John Van Duin said be careful regarding the cancellation policy as they have been caught even when giving plenty of notice.

Action: Wayne will check the cancellation policy.

Canberra Trip – 6th to 10th November. John Van Duin advised they plan to stay at Alivio Tourist Park. There is a 10% discount for online bookings.

Action: JW to send an email asking for expressions of interest.

Meeting closed at 7.45pm

Next Meeting: 7pm on 2nd May 2023 at The Bomaderry Bowling Club.

Minutes of the General Meeting held at The Bomaderry Bowling Club 07 March 2023

General Meeting Opened 7.00pm

Chair

Peter Cassar

Present

Anne Cornish, James Florence, Les Cornish, Mel Gillott, Dennis Elford, Steve Pryn, Karen Davis, Trish Cassar, Sharon Whittaker, Jan Van Duin, John Van Duin, Richard Dwyer, Ed Proudfoot, John Wooster.

Apologies

Peter McLean, Dawn Chamberlain, Wayne Beckenham, Kathy Beckenham, Verne Mutton.

Previous Minutes

Motion: That the minutes of the previous meeting be accepted.

Proposed: Jim Florence

Seconded: Mel Gillott

Carried unanimously.

Business Arising from the Previous Minutes

nil

Correspondence

Email from BNSW re Social Media Tiles request

Email from Scott Wells SCC re BICI funding, thanking SBUG for letter of support.

Email from SCC re Safety Hazard

Email from BNSW re Safety Issue

Email from Pacific Medical Training re Hyperlink on our website

Treasurer’s Financial Reports – Anne Cornish

 

General Account Bendigo Bank Previous Balance at 7/2/2023 3143.78
Income:
Interest 0.03 3143.81
Expenses:
Officeworks Laminating WB 13.20
Bomaderry BC Room Hire 30.00
Micromaze website hosting 250.00
293.20
Current Balance at 7/3/2023 $2850.61

 

Social Account Bendigo Bank Previous Balance at 7/2/2023 284.84
Income:
Interest 0.00
Expenses:
0.00
Current Balance at 7/3/2023 $284.84

Motion: That the Treasurer’s financial report be accepted.

Proposed: Jim Florence

Seconded: Karen Davis

Carried unanimously

Social Secretary Report – Dawn Chamberlain (not present)

Thanks to Les and Anne Cornish for hosting a Potluck Dinner on 23/2/23 to celebrate the opening of the new Nowra bridge.

Membership Secretary Report – Wayne Beckenham

We currently have 120 members who have renewed or joined our group for 2022/23.

Website Manager’s Report – Wayne Beckenham

At present the website seems to be working OK, no issues have been reported to me.

Publicity Officer’s Report – Jim Florence

The weekly report is going to all members and the SCR as usual. Please ensure a report is prepared on trips away for possible publication in BNSW newsletter. Keep the photos coming.

Ride Coordinator’s Report – Verne Mutton

All requests for calendar changes have been made including a new ride description for the ride Sharon is leading on Sunday 12th March.

The ride calendar has been updated with this addition “Please ensure that you arrive 15 minutes before the start of the ride to allow time for you to attend the ride leader’s pre-ride briefing”.

I will be away from March 6th -24th with Wayne Beckenham taking ride coordinator duties over during this time

 Welfare Officer’s Report

The president announced that Estelle Burgess has agreed to take on the role of Welfare Officer. If anyone knows of a member who needs support, please pass on the details to Estelle.

General Business

Rider Etiquette – Karen Davis suggested that new riders be informed of group riding etiquette and their responsibilities. Also maintenance recommendations and spares and tools. We will speak with Wayne regarding a welcome letter for new riders.

Lake Conjola Community Bike Day – Sharon Whittaker. Saturday May 20th. This event is supported by Anglicare and Bushfire Recovery and SBUG committee has agreed to support. SBUG will be staffing a Marquee with promotional material. Other groups involved are MTB Bike Park, a local Ebike group, Ulla Dulla Cyclists. We need 4 members to set up and staff.

Action: Wayne Beckenham to research posters.

Away Trip Oct/Nov – Jan Van Duin asked if anything was planned, she suggested Canberra or Myrtleford. It was pointed out that nothing had been planned because no one had stepped forward. The Van Duin’s will investigate a Canberra trip.

Better Streets – Mel took a call from Tomi, a concerned citizen re cycling facilities. He will pass on details to Wayne.

Meeting closed at 7.37pm

Next Meeting: 7pm on Tuesday 4th April 2023 at The Bomaderry Bowling Club

 

Minutes of the General Meeting held at The Bomaderry Bowling Club 07 February 2023

General Meeting Opened 7.00pm

Chair

Peter Cassar

Present

James Florence, Peter McLean, Janet Jolly, Julie Bourke, John Penkaitis, Gary Catt, Warwick Mottram, Mel Gillott, Ed Proudfoot, Sharon Whittaker, Dennis Elford, Richard Dwyer, Trish Cassar, Anne Cornish, Kathy Beckenham, Wayne Beckenham, John Wooster.

Apologies

Dawn Chamberlain, Les Cornish, Peter Hewlett, Michael Strachan, Nena Strachan, Karen Davis, Jan Van Duin, John Van Duin.

Previous Minutes

Motion: That the minutes of the previous meeting be accepted.

Proposed: Wayne Beckenham

Seconded: Jim Florence

Carried unanimously.

Business Arising from the Previous Minutes

nil

Correspondence

Letter of Support to SCC re Bawley Point to Kioloa pathway

Email from Dominic Nevin BNSW Campaign Coordinator for the Better Streets Movement

Email from Nowra Bridge Project re Community Walk 23/2/2023 Bridge Walk

Email from BNSW re Incident Form

Email from BNSW re Cycling Safety Issue

Treasurer’s Financial Reports – Anne Cornish

 

General Account Bendigo Bank Previous Balance at 6/12/2022 3193.29
Income:
Interest Dec 0.02
Interest Jan 0.03
Membership Youll 10.00
Membership Mathew 10.00
McLean Pizza 10.00
30.05 3223.34
Expenses:
Beckenham Ride leader training day 69.56
Transfer to Social (Mclean) 10.00
79.56
Current Balance at 7/2/2023 $3143.78

 

 

Social Account Bendigo Bank Previous Balance at 2/12/2022 659.33
Income:
Interest 0.01
Xmas Dinner 80.00
Xmas Lights ride Pizza 100.00
180.01
Expenses: 839.34
Refund Dawn C. Xmas Prizes 78.50
Refund Dawn C. Sh Heads Bowlo 266.00
Refund Peter Steele (Xmas Lights Pizza) 10.00
Pizzas 180.00
Refund for Pizza Night 20.00
554.50
Current Balance at $284.84

Motion: That the financial reports be accepted.

Proposed: Peter McLean

Seconded: Trish Cassar

Carried unanimously.

Social Co-ordinator’s Report – Dawn Chamberlain (not present)

The annual Christmas Party was held at the Shoalhaven Heads Bowling Club on 8/12/22. Feedback received on the night indicated it was an enjoyable night. Thank you, Julie, for running the trivia quiz.

We held a night ride on 12/12/22 and enjoyed nibbles and pizzas before heading off. It only rained a little and we met Santa in his garage where he housed his slay on the ride back. Thank you, Marcia, Peter and Jason Steel, for hosting another enjoyable evening.

The first paddle for 2023 was held on 17/1/23. Ten adventurous souls and 8 crafts met near the Nowra bridge boat ramp and paddled around  Pig island and back ( well 5 vessels did that, the 3 others headed back a little earlier, some had hairdressing appointments to go to , as every female knows, you don’t cancel hairdressing appointments this time of year. )

On 17/1/22 a twilight paddle was organised by Michael Strachan around the Currambene Creek area followed by tea, coffee and damper around his campfire. Thanks Nina and Michael for your Hospitality and for organising this event.

Australia Day BBQ breakfast was again held at Shoalhaven Heads picnic area on River Road, by

the banks of the Shoalhaven River. Approx 20-25 people attended, with half heading off for a ride.

A possible paddle in February around Greenwell Point area being discussed atm, stay posted.

There is a ride away trip planned for Bermagui in late April 2023.

Membership Secretary Report – Wayne Beckenham

We currently have 120 members who have renewed or joined our group for 2022/23.

Website Manager’s Report – Wayne Beckenham

Currently the website seems to be working OK, no issues have been reported to me.

Ride Leader Training – Wayne Beckenham

Following the ride leader training course held on Sunday 4th December 2022, five SBUG members have completed the final stages of their Bicycle NSW ride leader training. The new ride leaders are Peter Cassar, Peter McLean, Karen Davis, Ed Proudfoot, and Michael Strachan. Jim Florence also completed his assessment for Master Ride Leader and has already carried out final co-lead rides with two of the new ride leaders. We now have 20 active ride leaders in our group. Congratulations to all the new ride leaders and thanks to those members who assisted with the training.

Some of the new ride leaders are here tonight and I would like to ask John Wooster to present them

with their Bicycle NSW Ride Leader Certificates.

Publicity Officer’s Report – Jim Florence

Reports going to SCR and all members. A report on the Callala Tri was sent to BNSW, hopefully it will go into their newsletter.

Ride Coordinator’s Report – Verne Mutton

Nil

General Business

  1. Puncture repair session scheduled for 17 Feb at 1500
  2. Snowy Away Ride – 27th-31st March staying at Jindabyne Holiday Park. Road and MTB options. Dennis Elford organising, Richard and Sharon Ride Leaders.
  3. Laurel Hill Forest Lodge Easter Weekend Ride 7-10 April, $475pp. Estelle Burgess has recommended this event and will be attending. Follow the link Laurel Hill easter
  4. Bermagui Away Ride – 26-28 April. 27 riders registered. Same format and rides as previous trips.
  5. Mudgee Classic 29-30 April. 35/55/65/125km. https://cyclingclassics.com.au/mudgee/
  6. Mogo Gravel/MTB, 17 June. 75/130km. https://goodnessgravel.com/events/mogo
  7. Spring Cycle 15 Oct, a BNSW event, discount for members. https://springcycle.com.au/. Sharon Whittaker swhittaker124@gmail.com has suggested putting a group together.
  8. Toolijooa Ride and Ebikes. JP stated that at certain stops on this ride the ebikes were asked to go off first and at other times to non Ebikes went first. Doing this the ride seemed to flow better, with a lot less passing on hills. Ride leaders may want to consider this strategy.
  9. Social Bike Hunt/Rally. Ed has suggested this type of event. He and Dawn will investigate the format and report back.
  10. Coffee Breaks – Ed is dissatisfied with the coffee venue in Berry on Mondays. It was again stated that the choice of venues lies with the ride leader, but individuals may leave and then rejoin the ride to suit their taste.
  11. Ride Leaders Jerseys – Julie Bourke suggested that the club purchase jerseys of a hi-viz design so the leaders were easily identifiable. After discussion it was decided not necessary.
  12. Ride Start Time – Wayne stated that the following has been added to all entries in the ride calendar. “Please ensure that you arrive 15 minutes before the start of the ride to allow time for you to attend the ride leader’s pre-ride briefing.”
  13. Saturday Greenwell Pt Ride – This ride is returning from this Saturday 11th Feb. The ride has been suspended since October last year due to the extremely poor condition of the road.

Meeting Closed 7:54pm

Next Meeting: 7pm on Tuesday 7th March 2023 at The Bomaderry Bowling Club

 

Minutes of the General Meeting held at The Bomaderry Bowling Club 06 December 2022

The meeting opened at 1900.

PRESENT:

Jim Florence, Trish Cassar, Peter Cassar, Wayne Beckenham, Peter McLean, Dawn Chamberlain, Mel Gillott, Janet Jolly, Dave McCorkell.

APOLOGIES:

Peter Hewlett, Julie Bourke, John Wooster, Ed Proudfoot, Anne Cornish, Michael Strachan, Nina Strachan, Barry Cruwys, Kathy Beckenham.

PREVIOUS MINUTES:

Moved Peter McLean and seconded Trish Cassar that the minutes be accepted.

BUSINESS ARISING PREVIOUS MINUTES:

Statement by Dave McCorkell:

I hereby advise the SBUG committee and members that Sharon had no involvement whatever in my resolutions to have two addendums included in the minutes of the 2022 AGM.

I had no discussion with her regarding the addendums until after she read of them in the minutes of the November 8 meeting.

She had no knowledge of the addendums until that time.

I reiterate; Sharon has had absolutely no inout to the addendums.

Bermagui ride away update (Wayne):

The caravan park expect six new cabins late April, when the ride is expected to take place. The rides will be over a weekend, staying Friday and Saturday, leaving Sunday with a ride at Dalmeny on the Sunday before heading home.

Signalling and courtesy (Monika) – closed

Ride start punctuality (Jan) – General consensus was that there had been some improvement – closed.

Road and e bike mix (John Penkaitis) – closed

Injured rider and ride leader responsibility (Janet Jolly) – closed

Proposed AGM addendum (Dave McCorkell) – closed (see Statement by Dave McCorkell

 CORRESPONDENCE:

 Email from Paul Taylor passed around informing the membership of Cycling Without Age for Illawarra inc., and requesting donations. This is a charitable organisation which provides trishaw rides for older and disable persons living in the Illawarra.

Email from Julie Bourke re previous Saturday’s Parma Road ride. (See General Business)

Correspondence (John Wooster)

Email to BNSW re safety issue follow up.

Email to SCC re safety issue follow up.

Email to SCC re Comerong Island ferry fees follow up.

Email to BNSW re incident form – no field for ride leader.

TREASURER’S FINANCIAL REPORT:

Previous Balance:                                                                                       $3226.76

Income:

Interest                                       .03

E subs membership             10.00

  1. Beckenham (test) 1
  2. Johns membership 10.00
  3. Stephens membership 10.00
  4. Mitchell membership 10.00

TOTAL INCOME                                          $41.03

Expenses:

  1. Chamberlain (BBQ Vincentia)

44.50

Bomaderry Bowling Club (meeting room)

30.00

TOTAL EXPENSES:                                               $74.50

CURRENT BALANCE:                                                                               $3193.29

Moved Wayne Beckenham seconded Dave McCorkell that the Treasurer’s report be accepted.

SOCIAL CO ORDINATOR’S REPORT:

A potluck dinner was held at the home of John and Jan Van Duin’s home on 12/11/22,

it was a great gathering with approximately 30 people attending ! Thank you Jan & John.

Upcoming events –

Christmas Party at Shoalhaven Heads Bowling club on 8/12/22

Christmas Lights ride on 17/12/22 starting from Peter & Marcia Steel’s home.

MEMBERSHIP SECRETARY REPORT:

We currently have 119 members who have renewed or joined our group for 2022/23.

WEBSITE MANAGER REPORT:

All seem OK no issues reported.

 RIDE LEADER TRAINING:

A Ride Leader training course was held on Sunday 4 th December 2022 at Wayne and Kathy Beckenham’s home. Five BUG members completed the first stage of their Bicycle NSW Ride Leader training, and Jim Florence completed his assessment for Master Ride Leader. Many thanks to the volunteer group riders who gave up their Sunday to participate and to the ride leader candidates.

RIDE CO ORDINATOR’S REPORT:

The Ride Co ordinator, Verne Mutton,  was not at the meeting however the meeting was advised that there is a meeting at Verne’s home on the 9th December to decide the next six month Sunday rides, and that Verne had already done a lot of work on the calendar.

NSW ACTIVE TRANSPORT:

Ed Proudfoot was unable to attend so the President, Pete Cassar, attended in his place.

Peter reported that he voiced his disappointment at the lack of proposals for the Shoalhaven with the focus being on the Illawarra and Sydney.

Shoalhaven City Council representative Scott Wells informed the meeting the proposed fly over for the Jervis Bay intersection was designed for active transport, ie pedestrians, cyclists, mobility scooters etc. He also informed the meeting that federal funding was being sought to provided cyclists storage facilities at Bomaderry and Berry railway stations.

Wollongong cycling day – It was reported that there are plans to block UCI route roads off once a year for the exclusive use of cyclists.

PUBLICITY OFFICE REPORT:

Jim reported publicity ok with weekly reports sent to South Coast Register and the membership.

WELFARE OFFICER REPORT:

Dave reported cards had been sent to Herbert Frey and Alan Robinson.

GENERAL BUSINESS:

From the committee meeting for mention – Ride start times are decided by Ride Leaders. Expect earlier start times due to weather.

Bike repair day – Positive feedback from those who attended the bike repair course conducted by Peter Cassar and Ed Proudfoot. Peter commented on the problems with ill fitting helmets, glass in tyres, and incorrect tools. Although only eight attended Peter indicated there could be another one next year, which would include roadside puncture repair.

Mix up re Christmas Lights ride – Peter McLean advised the meeting that he had been under the impression, and that the ride calendar had indicated, the Christmas lights ride would take place from his home but had just found out this wasn’t the case. This was discussed and it was obvious there had been some sort of mix up and the President and Social Co ordinator apologised to Peter for the confusion and inconvenience it had caused him.

Greenwell Point Road – Dave McCorkell advised the meeting that road repairs were well under way on Greenwell Point road.

No leader for this Sunday’s ride – Dave McCorkell advised he meeting he would be unable to lead this Sunday’s ride and he was looking for someone to stand in for him. It was agreed by all concerned that Peter McLean would lead the ride with an MRL as part of his assessment for ride leader qualification.

Returning of parts – Wayne Beckenham told the meeting of concerns raised by one of the people doing the ride leader course, that she was aware of many instances were spares and tubes had been given to cyclists who had breakdowns and had not been replaced. It was agreed that ride leaders should remind riders to replace any spares given to cyclists in trouble, and that first aid kits should be replenished by the recipient if used.

Julie Bourke email re last Saturday ride – In summary the email raised concern about not being able to contact the ride leader when becoming separated from the ride to assist someone who had a flat tyre. The issue was discussed at length and the consensus was that the unusually large numbers on that particular ride made the ride difficult to manage and the following mitigating action should be considered by ride leaders and participants in these circumstances.

Ideally the ride leader should ensure everyone has their number but this is not necessarily practical when there are such large numbers and people are joining the ride at various points en route. Therefore riders should be encouraged to check the ride calendar before the ride and ensure they have the ride leader’s number in their contacts.

When unusually large numbers turn up for a ride, which is possibly going to become more common as the weather improves, ride leaders should consider splitting the ride, bearing in mind that the second (and / or third) ride/s will need qualified ride leaders who know the route and re group points.

Ride Leaders and participants should recognise the difficulties in managing large numbers and adapt accordingly, and riders should co operate to make the management of these rides as easy as possible for the ride leader.

CLOSE:

 No further business. The next monthly meeting to be held at the Bomaderry Bowling Club 8th February 2023.

Jim Florence

Acting minutes Secretary

 

Minutes of the General Meeting held at The Bomaderry Bowling Club 08 Nov 2022

General Meeting Opened 5.00pm

Chair

Peter Cassar

Present

John Penkaitis, Gary Catt, Monika Palczewski, Peter McLean, Janet Jolly, Dawn Chamberlain, James Florence, Anne Cornish, Wayne Beckenham, Mel Gillott, Jan Van Duin, John Van Duin, Trish Cassar, Richard Dwyer, David McCorkell, Ed Proudfoot, John Wooster.

Apologies

Les Cornish, Kathy Beckenham, Barry Cruwys, Peter Hewlett, Julie Bourke.

Previous Minutes

Motion: That the minutes of the previous meeting be accepted.

Proposed: Gary Catt

Seconded: John Van Duin

Carried unanimously

 Business Arising from the Previous Minutes

nil

Correspondence

Email to BNSW re road debris on Prices Highway

Email from Daniel Rubenach re meeting with Rob Stokes

Email re Comerong Is ferry

Treasurer’s Financial Reports – Anne Cornish

 

General Account Bendigo Bank Previous Balance at 4/10/22 3512.42
Income:
Interest 0.03
Membership fees Cooper 10.00
Allin 10.00
Doust 10.00
30.03 3542.45
Expenses:
BBC room hire 30.00
D.McCorkell welfare 29.95
D.Chamberlain 25th dinner 103.53
J. Florence Service NSW 47.21
L.Cornish Coota prizes 30.00
Micromaze Website maint 75.00
315.69
Current Balance at 08/11/22 $3226.76

 

 

 

Social Account Bendigo Bank Previous Balance at 1/10/22 345.31
Income:
Interest 0.01 345.32
Expenses:
nil
Current Balance at 1/11/22 $345.32

Motion: That the financial reports be accepted.

Proposed: Dawn Chamberlain

Seconded: Jim Florence

Carried unanimously

Social Co-ordinator’s Report – Dawn Chamberlain

Ride away to Cootamundra was held on 24/10 to 28/10 with over 30 members attending. Cootamundra bugs joined in on our rides and a combined dinner was held on the Wednesday night at Cootamundra Ex Services club with 42 attending for a 3 course meal. The week was wet, but very enjoyable. Thank you to the organisers and Ride Leaders, for making this event possible.

BBQ sausage sizzle at Moona Moona Creek, Huskisson was held on 3/11/22, the showers came and went very quickly allowing us to enjoy our sausage sizzle and conversations. Thank you to Anne for holding our tables and your help.

Potluck Dinner at John and Jan Van Duin’s on 12/11/22, any time after 5pm. Don’t forget to bring everything you’ll need.

Xmas party 8/12/22 at Shoalhaven Heads Bowling Club – an email will be sent at the end of this week. For those wishing to attend a payment of $40 will be required by 28/11/22.

Membership Secretary Report – Wayne Beckenham

We currently have 115 members who have renewed or joined our group for 2022/23. This equals last year’s membership.

Website Manager’s Report – Wayne Beckenham

The history of the Shoalhaven Bicycle User Group is now back on the website under the Cycling in Shoalhaven tab. The history was revised by Jim Florence over a period of time commencing July 2022. All names, times, and events have been verified by the Shoalhaven BUG minutes and other documentation, dating back to 1997, including the pre-BUG working committee minutes. I would like to commend Jim for his dedication in researching and documenting twenty-five years of our history.

Ride Leader Training – Wayne Beckenham

A Ride Leader Training course has been scheduled for Sunday 4 th December 2022. We have six candidates for the Ride Leader (RL) course and one for Master Ride Leader (MRL) accreditation. Another six existing ride leaders have volunteered to participate in the group Assessment Rides and assist as “actors” in various simulated incidents. The course will be conducted in accordance with the Bicycle NSW ride leader training program.

Publicity Officer’s Report – Jim Florence

SCR articles continuing. Please keep photos coming. Peter Cassar will provide reports to Jim to pass on to BNSW.

Ride Coordinator’s Report – Verne Mutton

Verne not present.

Welfare Officer’s Report – David McCorkell

Herbert Frey recently underwent surgery and is recovering.

General Business

Illawarra Shoalhaven Active Transport Taskforce (ISATT) – Ed Proudfoot

On Tuesday November 1st at 10.30am I represented Shoalhaven Bicycle User Group (SBUG) at the ISATT meeting, with a guest speaker Lauren Pearsen.

Lauren a passionate cyclist had completed a PHD on Active Travel, with a view to making compelling arguments to local councils to include in their budgets more spending on Active Transport, based around cycling. Our BUG rides and membership numbers were also discussed.

Peter Cassar will email Scott Wells (SCC) regarding council funding of projects.

Ed will attend another online meeting next month.

Away Ride to Bermagui/Tilba Tilba

Discussion about scheduling this event next year. Wayne has volunteered to plan the event.

WhatsApp group for SBUG – Jim Florence.

Discussion about the need for, and the usage of such a group. The group set up for Cootamundra worked well. It was decided that a group could be set up for individual events as needed.

Signalling and Courtesy – Monika Palczewski

Monika had previously expressed concern that riders were not warning others of hazards on the road and not making known their intentions whilst riding. Monika noted that Wayne had addressed all riders at Cootamundra on the first morning regarding their responsibilities and riding safely.

Punctuality – Jan Van Duin

Concerns that too often people are not arriving at the start point of rides early enough. Riders should arrive 15 min early to ensure they are ready to ride at the appointed start time.

Road and Ebike mix – John Penkaitis

John opened a discussion on bikes and ebikes riding together in a group. He felt the SBUG rides had changed and that they are not being ridden as a group but rather as individuals strung out along the road. The discussion included different rider abilities and that this is why we have regular regroup stops.

Rider Responsibilities – Janet Jolly

Janet opened a discussion regarding injured riders and assessing their ability to continue on the ride. The ride leader should take responsibility for all safety issues that arise on a ride. Wayne will send out information to all ride leaders.

NSW MTB Championships held this week at Forest Rd – David McCorkell

AGM Minutes – David McCorkell

David wants an addendum added to this year’s AGM minutes. He is concerned that the Jindabyne trip in February was not mentioned and that Sharon Whittaker’s efforts in organising the trip and rides were not recognised. A discussion took place regarding the legalities of adding an addendum to past minutes. David will provide documentary evidence that this is possible.

For reference – The Social Secretary in her AGM report listed the Mudgee and Oberon trips as social activities for the year.

Next Meeting: 7pm on 6/12/22 at The Bomaderry Bowling Club.

 

Minutes of the General Meeting held at The Bomaderry Bowling Club 04 October 2022

General Meeting Opened 7.00pmChair

Peter Cassar

Present

Wayne Beckenham, Kathy Beckenham, John Van Duin, Jan Van Duin, Trish Cassar, Gary Catt, Monika Palczewski, Julie Bourke, David McCorkell, Peter McLean, Mel Gillott, James Florence, Ed Proudfoot, Michael Strachan, Les Cornish, Anne Cornish, John Wooster.

Apologies

Peter Hewlett, Richard Dwyer, Dawn Chamberlain, Michele Bills, Ross McLelland

President’s Opening Address

Peter Cassar opened the meeting and requested that agenda items be sent to the secretary one week before the meeting. This is to allow for committee consultation to respond to a member question in a timely and coordinated manner. Mel Gillott questioned this asking what if an item was sent two days before the meeting or two hours before the meeting. Mel also questioned whether this was constitutional. Peter restated the above and provided an opportunity for any other business to be included at the end of ‘General Business’ for unscheduled, late notice matters to be raised.

Previous Minutes

Motion: That the minutes of the previous meeting be accepted.

Proposed: Mel Gillott

Seconded: Jim Florence

Carried unanimously

Business Arising from the Previous Minutes

nil

Correspondence

Email from David McCorkell re Jindabyne Trip

Email acknowledgement from Berry to Bomaderry upgrade that they have passed on Peter Cassar’s email re maintenance of shoulders.

Treasurer’s Financial Reports – Anne Cornish

General Account Bendigo Bank Previous Balance at 1/9/22 3812.14
Income:
Interest 0.03
Membership fees 10.00
10.03 3822.17
Expenses:
BBC Room hire 30.00
3 guests for 25th Dinner @ $55 165.00
Vases for 25th 33.00
Trophy 55.00
Certificates 26.75
309.75
Current Balance at 1/10/22 $3512.42

Motion: That the Treasurer’s financial report be accepted.

Proposed: Kathy Beckenham, Seconded: Gary Catt, Carried unanimously

 

Social Co-ordinator’s Report – Dawn Chamberlain

 

Social Account Bendigo Bank Previous Balance at 4/9/22 245.31
Income:
Interest 0.00
25th anni dinners 50 @ $55 2750.00
A. McFeeters late 55.00
Txf from Main acct for 3 guests @ $55 165.00
Xmas Party P.Steele 2 @ $50 100.00
3070.00 3315.31
Expenses:
Nowra Ex Serv 25th 2915.00
A.McFeeters refund 55.00
2970.00
Current Balance at 1/10/22 $345.31

Motion: That the Social Co-ordinator’s financial report be accepted.

Proposed: Jim Florence, Seconded: Trish Cassar, Carried unanimously

On the 28/9/2022 the 25th Silver Anniversary 3 course celebratory dinner was held in the Stableford function room at Worrigee Sports Club. I would like to thank the subcommittee comprising of Wayne Beckenham, Anne Cornish, Mel Gillot, Jim Florence, and Peter Hewlett for all their help in organising the night. Forty eight (48) members plus Mayor Amanda Findley, Councilor Evan Christen, and CEO Peter McLean of Bicycle NSW attended the event. Many positive comments about the venue and quality of the food were heard on the night.

Due to wet weather the planned BBQ sausage sizzle at Moona Moona Creek, Huskisson for 29/9 was cancelled, but will be rescheduled.

Membership Secretary Report – Wayne Beckenham

We currently have 110 members who have renewed or joined our group for 2022/23.

Website Manager’s Report – Wayne Beckenham

The updating of the SBUG History is nearing completion and is expected to be back on the website

soon. It covers our group’s history of major events, office bearers and significant milestones dating

back to the group’s inception in September 1997.

The SBUG rides calendar is currently up to date to the end of December 2022 but changes to rides can

happen at any time so remember to check the calendar before attending a ride.

Ride Leader Training

An email was sent to all members asking for expressions of interest from riders wishing to participate in another ride leader training course to be held on 4th or 11th December 2022.

We currently have six (6) candidates for the course. If more people show interest, we will need to run another course at a later date. The course will be conducted in accordance with the Bicycle NSW ride leader training program. It will be conducted locally, in Bomaderry, facilitated by our master ride leader, assisted by a number of our current ride leaders. We need five (5) existing ride leaders to assist as “actors” in various scenarios on the assessment rides. We will be starting around 8:00am and should finished around mid-afternoon. Lunch and morning tea will be provided. Please contact me if you are available to assist.

Publicity Officer’s Report – Jim Florence

Reports in the SCR as normal. There will be an item in tomorrow’s edition reporting on the 25th celebrations and also in the BNSW Newsletter.

Ride Coordinator’s Report – Verne Mutton

Verne not present

Welfare Officer’s Report – David McCorkell

Max Long was visited recently after having both knees replaced. He was able to answer the door and was in good spirits.

Peter Lawrence was injured in a cycling accident recently on a non-SBUG ride. Trying to find out more.

General Business

Cootamundra Trip – Ride plans need investigation and documenting + social activities and dinners. The committee has taken on this project.

Active Transport Task Force – Ed Proudfoot is our rep on this group. Their first online meeting is next month.

UCI World Championships – Thanks to Mel for organising this ride and event viewing. PC believes the ride up Mt Kiera could be scheduled as a BUG ride in the future.

Sausage Sizzle – The sausage sizzle and combined ride that was cancelled last week has been rescheduled for Thursday 20th October 2022. Notice to follow.

Meeting with Rob Stokes – BNSW CEO Peter McLean arranged a meeting with the minister for Active Transport. Peter Cassar and Ed Proudfoot represented the SBUG. Rob Stokes was very keen to hear about active transport projects that he had approved funding for, come to fruition.

Away Rides for next year – The committee decided last July to ask for proposals for away rides for next year from the membership. The committee would then decide on the best destination. The GUIDELINES FOR PLANNING TRIPS AWAY can be found under the Forms tab on the SBUG website. The proposal should include details such as the destination, number of days, accommodation, number of rides, ride difficulty, MTB or road rides. Please send proposals to mailto:shoalhavenbug@gmail.com.

25th Celebration – General comments that it was a very enjoyable night. There were some problems on the night with the venue’s organisation. Dawn will compile a list of problems and the committee will discuss an appropriate action.

Meeting closed at 7.47pm

Next Meeting: 7pm on Tuesday 1st November 2022 at The Bomaderry Bowling Club

Minutes of the General Meeting held at The Bomaderry Bowling Club 6th September 2022

 General Meeting Opened 5.22pm

Chair

Peter Cassar

Present

Anne Cornish, Dawn Chamberlain, Mell Gillott, Peter Hewlett, Trish Cassar, Wayne Beckenham, Kathy Beckenham, Denis Elford, Monica Palczewski, Julie Bourke, David McCorkell, Richard Dwyer, Ed Proudfoot, Peter McLean, Michell Bills, Naomi Spencer, Alan Robinson.

Apologies

John Wooster, Jim Florence, Peter Lawrence, Tom McDonald, Barry Cruwys, Janet Jolly, Michael Strachan, Nina Strachan, Ross McLelland, Karen Davis.

Previous Minutes

Motion: That the minutes of the previous meeting be accepted.

Proposed: Dick Dwyer

Seconded: Anne Cornish

Carried unanimously

Business Arising from the Previous Minutes

nil

Correspondence

Email from SCC re Safety Ride

Email from George Takacs re Illawarra Shoalhaven Active Transport Taskforce

Email from BNSW re MOU

Treasurer’s Financial Reports – Anne Cornish

 

General Account Bendigo Bank Previous Balance at 2/8/2022 3874.71
Income:
Interest 0.03
Membership fees C.Wilmotte 10.00
Membership fees F.Gie 10.00
Denise Evans 20.00
40.03 3914.74
Expenses:
J&C Florence Scanning 61.60
J Wooster First Aid course 11.00
Bomaderry BC Room hire 30.00
102.60
Current Balance at 6/9/2022 $3812.14

Motion: That the Treasurer’s financial report be accepted.

Proposed: Anne Cornish

Seconded: Dawn Chamberlain

Carried unanimously

Social Co-ordinator’s Report – Dawn Chamberlain

 

Social Account Bendigo Bank Previous Balance at 2/8/2022 245.29
Income:
Interest 0.02
25th Dinner 36 x $55 1980.00
1980.02 2225.31
Expenses:
nil
Current Balance at 6/9/2022 $2225.31

Motion: That the Social Co-ordinator’s financial report be accepted.

Proposed: Anne Cornish

Seconded: Peter Hewlett

Carried unanimously

Membership Secretary Report – Wayne Beckenham

As for AGM

Website Manager’s Report – Wayne Beckenham

As for AGM

Publicity Officer’s Report – Jim Florence

As for AGM

Ride Coordinator’s Report – Peter Hewlett

As for AGM

Welfare Officer’s Report – David McCorkell

As for AGM

General Business

 

  • Cootamundra trip to be discussed at next Executives committee meeting 20 September
  • 25th Anniversary dinner. More people needed to attend the dinner. Dawn to email Julie Bourke with Anniversary dinner details to post on Facebook inviting interested members of the public to the event. Ride leaders to announce pre ride to remind interested members of upcoming event and to pay and book for the dinner.
  • Callala Triathlon 17 December. 4 teams of SBUG members have registered for the 20km ride, 5km run and 750m swim. Mel to organise a pretrial day event inviting other members to join in.
  • UCI Road Cycling World Championships 25 September 2022. Mel to organise a location to view this race.
  • 2022 Safety Ride. Mel to organise.
  • BNSW MOU to be discussed at next Executives meeting.
  • Illawarra Shoalhaven Active Transport Task Force to be discussed at next Executives meeting

There being no further business meeting closed 5.47pm.

Next Meeting: 5pm on Tuesday 4th October 2022 at The Bomaderry Bowling Club

 

Minutes of the Annual General Meeting held at The Bomaderry Bowling Club 6th September 2022

General Meeting Opened at 4.35pm

Chair

Sharon Whittaker

Present

Anne Cornish, Dawn Chamberlain, Mell Gillott, Peter Hewlett, Trish Cassar, Wayne Beckenham, Kathy Beckenham, Denis Elford, Monica Palczewski, Julie Bourke, David McCorkell, Richard Dwyer, Ed Proudfoot, Peter McLean, Michell Bills.

Apologies

John Wooster, Jim Florence, Peter Lawrence, Tom McDonald, Barry Cruwys, Janet Jolly, Michael Strachan, Nina Strachan, Ross McLelland, Karen Davis.

 Business Arising from the Previous Minutes

nil

President’s Report – Sharon Whittaker

No report from Sharon as reporting from the active committee would suffice. Announced to meeting that she will not be re-standing as president and she thanked committee and members for their assistance throughout the year.

Treasurer’s Financial Reports – Anne Cornish

 

General Account Bendigo Bank
Income Expenses
Interest M’ship Shirts Refund Welfare Social Internet/Service NSW

Stationary

 

Rent
Sep 0.04 60.00
Oct 0.04 20.00 50.00
Nov 0.04 905.50 48.00
Dec 0.04 10.00
Jan 0.03 40.00
Feb 0.03 250.00 26.56
Mar 0.03 200.00 64.74
Apr 0.03
May 0.03 50.00 55.00 30.00
Jun 0.03 850.00 129.44 450.00 30.00
Jul 0.03 170.00 55.00 100.00 84.99 116.00
Aug 0.03 40.00 11.00 61.60 30.00
Total 0.40 1240.00 160.00 200.00 294.18 1451.49 298.00 88.16 206.00
Total Income 1600.40 Total Expenses 2337.83
Opening Balance $4549.57
Income Total $1600.40
Expenses Total $2337.83
Closing Balance $3812.14

 

 

Social Account Bendigo Bank Previous Balance at August 2020 245.25
Income Expenses
Interest Membership to transfer Entertainment Xmas Party Transfer Membership Entertainment Xmas Party
Sep 0.01 245.26
Oct 30.00 638.00+2392.00 30.00 3030.00 245.26
Nov 245.26
Dec 0.01 245.27
Jan 245.27
Feb 245.27
Mar 245.27
Apr 0.01 245.28
May 245.28
Jun 0.01 450.00 150.00+300.00 245.29
Jul 245.29
Aug 0.02 1980.00 2225.31
Total 0.06 30.00 5460.00 30.00 3480.00 $2225.31

 

Motion: That the Treasurer’s financial reports be accepted.

Proposed: Anne Cornish

Seconded: Dawn Chamberlain

Carried unanimously

Social Co-ordinator’s Report – Dawn Chamberlain

A brief recount of the past 12 months social adventures are –

Ride away to Mudgee

Xmas Party 2021

Aust. Day BBQ

Ride away to Oberon

4 Potluck dinners. Thank you Mel & Liz, Jill & Vern, and Peter McLean for hosting it twice.

Kayaking adventures 3 or 4, more to come.

and a very funny afternoon Go-Karting!

More adventures to follow in the coming 12months, with our 25th Anniversary Dinner on 28/9, and BBQ on 29/9/22 followed by our Ride Away to Cootamundra and Christmas Party.

Please don’t be shy to volunteer to host a Potluck Dinner or suggest an outing.

Membership Secretary Report – Wayne Beckenham

Looking back at the last seven (7) years of membership records SBUG membership has had a small

increase most years.

In 2015/16 we had 69 members

In 2016/17 we had 70 members

In 2017/18 we had 82 members

In 2018/19 it was 90 members

In 2019/20 it was 91 members

In 2012/21 it was 109 members

Last year, 2021/22, the figure was 115 members and so far, this year we have 111 members with a few

members from last year yet to renew.

Website Manager’s Report – Wayne Beckenham

In the last few months, the SBUG website has been undergoing some updates to the SBUG History

and recovering all our General Meeting minutes.

The history is presently being reviewed and updated with current details and information from early

meeting minutes. Jim Florence and David McCorkell have been working on this project and expect it

to be back on the website soon.

All the old SBUG meeting minutes, some in varying digital forms and other in paper form have now

been recovered and converted to PDF files. Only the most recent couple of years of minutes are now

displayed on the website and the remainder, dating back to our first meeting in September 1997, have

been saved in an archive folder on the SBUG Google Drive. These files can be easily accessed by our

secretary.

Three new documents have been added to the website under the Forms tab this year.

  • Ride procedures and Guidelines
  • Ride Leaders Pre-ride Checklist and
  • Guidelines for Planning Trips Away.

As previously copies of the SBUG Ride Registration Sheet and the Incident Report Form can also be

printed from the Forms tab on the website. News items and tips on safe riding are also being added to

the Home page periodically.

The SBUG rides calendar is currently up to date to the end of December 2022 but changes to rides can

happen at any time so remember to check the calendar before attending a ride.

The website usage statistics are showing that during the Covid lock downs the usage of our website

increased by 52% over the previous year. This has now dropped back to 31% but it is still an increase

over the previous year. In 2020/21 we had an average of 155 visits per week. Last year, 2021/22 we

had an average of 203 visits per week. It is good to see that people are still visiting the website in

increasing numbers.

Ride Leader Training – Wayne Beckenham

Our ride leaders have generally been leading their rides well over the last twelve months. Thanks to the

ride leaders who have filled in when others have been away. On a couple of occasions, we have had to

cancel advertised (official) rides due to lack of a ride leader. These rides then become Social rides (not

sanctioned by BNSW) and as such, our SBUG group is not covered under BNSW insurance for any

claims that may arise from the ride.

An email will be sent out soon asking for expressions of interest from members wishing to participate

in another ride leader training course later this year. Currently there are three people interested in

participating but it would be good to have a few more. The course will be conducted in accordance

with the Bicycle NSW ride leader training program. It will be conducted locally and facilitated by our

master ride leader, assisted by a number of our current ride leaders.

Publicity Officer’s Report – Jim Florence

This year’s publicity continued on a weekly basis with the South Coast Register. The report is published in the What’s on in Sport section which unfortunately does not allow for photographs. We are restricted on space so rather than let the SCR cull what they think is unnecessary I limit the report to details of the next Sunday and Thursday rides as they vary and refer to our website for details of all other rides. I have continued doing a generic report in the SCR for the Thursday Ride as the Thursday ride leaders prefer that non-members contact them if they want details of the ride.

A Weekly report is sent to all members which is the same as the SCR report plus a lot more detail including photos and reports of previous Sunday and Thursday rides and other news and changes. Thanks to all those who supply photographs and to the Sunday and Thursday ride leaders for sending me the ride reports of the previous and next week’s rides.

Next Year I would also like to include reports of our away rides not only for our weekly report but for on forwarding to Bicycle NSW for their newsletter. This will mean if I am not on the away ride, I will need someone to do the report for me.

Ride Coordinator’s Report – Peter Hewlett

I would like to thank all ride leaders for volunteering to do this important job. Also, a thanks to those that come to help make the 6 monthly lists of Sunday rides.

We now have more rides than ever before, Monday ride to Berry for coffee. Wednesday two rides, one starting at the beginning of the cycle track at 8.00am, and the second ride starting at the Fall’s Creek Fire Station at 8.30am. Thursday is a different mountain bike ride each week thanks to Richard Dwyer. Saturday again there are two rides, the old favourite to Greenwell point and the Parma Road ride.

Recently one of the riders was unlucky to catch his front wheel in a gap on the concrete deck on the bridge over Falls Creek. He fell from his bike and hurt his hand, he seemed quite dazed and he was given first aid at the scene and an ambulance was called to take the patient to hospital.

Overall, I believe it has been a year of mostly accident-free cycling.

I would like to thank Wayne Beckenham for his assistance in organizing the rides list onto the Shoalhaven BUG website.

It is pleasing to note there are more than 100 riders in the club now and the number of electric assist bikes keeps growing

Membership Fees

Motion: That SBUG membership fees remain the same for the next year at $10.00 per annum but to be reassessed at next AGM 2023

Moved: Wayne Beckenham

Seconded Peter Hewlett

Carried unanimously.

The chair, Sharon, declared all committee positions vacant and as she was not standing for election conducted elections for the 2021/2022 SBUG committee.

 

Position Nominee Nominator Seconder
President Peter Cassar Anne Cornish Mel Gillott
Vice President Mel Gillott Anne Cornish Dawn Chamberlain
Secretary John Wooster Wayne Beckenham Dawn Chamberlain
Membership Secretary Wayne Beckenham Peter Hewlett Anne Cornish
Treasurer Anne Cornish Dawn Chamberlain Peter McLean
Publicity Jim Florence Julie Bourke Michelle Bills
Ride Co-ordinator No nominee
Social Co-ordinator Dawn Chamberlain Dick Dwyer Dennis Elford
Committee Ed Proudfoot Anne Cornish Dawn Chamberlain
Committee Michelle Bills Peter Cassar Anne Cornish
Committee Julie Bourke Mel Gillott Peter Cassar

All nominees accepted their nominations and as there were no other candidates nominated, were declared winners.

Meeting closed at 5.30pm

Next AGM on Tuesday 5th September 2022 at The Bomaderry Bowling Club

NOTE: The minutes of all SBUG meetings, dating back to our first meeting in

September 1997, are held in an archive file on the SBUG Google drive.

These minutes can be  retrieved by our Secretary as required.